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North Carolina Healthcare Background Check

DHHS Criminal Background Checks

Essential Information

While North Carolina continues to respond to the COVID-19 pandemic, we've observed that authorities are adapting or altering their fingerprint availability frequently every week. Because of various federal regulations, DCDEE cannot waive the obligation to take fingerprints. We suggest that you utilize the below resources to assist.

This link allows you to search for law police agencies using zip codes, cities, and states. In addition, it will allow you to locate law enforcement agencies that will electronically fingerprint applicants, known as livescan fingerprinting. If the LEA is not equipped with the livescan device, the card will be printed and presented to the applicant for submission to DCDEE via mail.

Map Livescan Locations (nbinformation.com)

The North Carolina State Bureau of Investigation has made available the information needed to determine the state of its operation regarding collecting fingerprints. The resource is available here, and contact details are here. We want to thank the North Carolina State Bureau of Investigation for their help in providing this information. Learn more about the North Carolina healthcare background check

Criminal Background Check (CBC)

The North Carolina Child Care Law (General Statute 110-90.2) requires that a police background check (CBC) be completed and a determination of the fitness of anyone who works or offers child care at an approved or licensed Child care center.


Anyone living in a home for children of a family who are 16 or older must pass an arrest background check, regardless of whether they're caring for children.


Any prospective child care operator and provider (which includes household members who are 16 or older) must pass the background check (CBC) and pass the criminal background check (CBC) and have an acceptable CBC Qualification letter before:

  • The hiring of a child care center
  • Achieving a permit to own or manage a child care facility
  • Being a household member in a family child care center (FCCH) (or center) situated within a residential property
  • Moving into an FCCH or center in the residence
  • As a substitute for the child care center
  • They are employed as an unpaid caretaker, counted in the ratio between staff and children or children on their own in a child care center.

A Criminal Background check consists of checking all of these:

  • Federal and State of North Carolina Fingerprint Databases
  • National as well as North Carolina Sex Offender Registries
  • NC Administrative Office of the Courts (AOC) database for state name checks
  • Responsible Individuals List (RIL) The RIL is an inventory of the people who have been found guilty in connection with child abuse or severe neglect by NC's local departments of social assistance.
  • Child Maltreatment Registry (CMR) is a registry of those who have been maltreated the child who was in care since January 2016, when Session Law 2015-123 took effect.
  • State Criminal History Database to check name and sex offender registry and child abuse/neglect registrations from other states of residence within the last five (5) years, If appropriate.

Criminal Record Check every 3 Years.

An in-depth criminal background check must be completed every three years. If an applicant leaves their job even though their letter of qualification is valid and has not expired for 180 days or hasn't passed since their employment in childcare facilities, the candidate must provide a copy of the letter to their new employer, which must be kept in the file. DCDEE advises applicants not to allow the criminal background check to expire, so applicants must renew their background check before the date that expires on their CBC letter. A person can have their background check completed up to six months before the date of expiration mentioned on the certification letter. A fresh application is required if the applicant hasn't worked in child care in the past year.


Owners' Notification of DCDEE

Directors and owners must inform DCDEE whenever an employee is hired or is moved into their premises by filing the Modification of Information request to the Criminal Background Check Unit. In addition, the director or owner must keep an official copy of every employee's CBC Qualification letter on file.


What Qualifies an applicant?

A variety of criteria are utilized when determining whether the person is qualified to work in a licensed childcare facility in NC. If someone is in the Sex Offender Registry, Responsible Individual List, Child Maltreatment Registry, or Child Maltreatment Registry, they are immediately excluded. Certain pending convictions or charges can also lead to the automatic disqualification of an individual or need a different review procedure. Check out this Background Check Review Policy for Criminal Background Check Review Policy for more information on reviewing criminal convictions or charges.

Application Submitted by a Person Who Has been Refused

Suppose someone is not qualified to work in the field of child care. In that case, the person must call the Division of Child Development and Early Education, Criminal Background Check Unit (919-814-6401) to determine if they are qualified to submit a new application for review. The applicant won't be allowed to make any new applications through the CBC Portal without prior approval from the CBC Unit.


Applications from Out-of-State and Applicants who resided out of state in the last five years The identifier is for applicants who have lived out of state in the last.

The applicants who live outside of the state or have resided out of state in the past five (5) years are required to obtain and submit the following documents: a criminal background report as well as a register of neglect and abuse report from the state they've resided in for the last five years. To get the criminal history report and the child abuse registry check for the state(s) you've lived in, click the following URL: Out of state contact information.

Send the report(s) together and your Fingerprint submission release form to the Criminal Background Check Unit via mail within seven days of the date that the NC application is received in the Portal.


Out Of State CBC results in submission procedure:


Envelopes marked as CONFIDENTIAL.


Child Care Team

2201 Mail Service Center

Raleigh, NC 27699-2200

The criminal history report should be accurate, reflect the applicant's legal and current first and last names, and match the name used on the application. Criminal history reports from outside the state report(s) must have been completed within the past 90 days (of the date the forms are sent in the mail to the CBC Unit).

South Carolina residents may contact the State Law Enforcement Division (SLED) at www.sled.state.sc.us. Virginia residents can reach their local Virginia State Police (VSP) via www.vsp.state.va.us. For other states, you can contact State Repository. State Repository.

Records checks conducted by local law enforcement and other agencies that check criminal records do not meet the requirements and could hinder the process if submitted. A request for criminal background check review is not considered complete until the Criminal Background Check Unit receives all the required authentic out-of-state reports.

What happens If a New Charge or Conviction occurs after having been qualified?

All caregivers for children or household members who've suffered any indictments, charges, or convictions (other than minor traffic offenses) before the time the DHHS Criminal Background Check Unit sent the last qualification note must inform the operator of any charges within five days or before returning to work, whichever occurs first. The caregiver must inform the Criminal Background Check Unit within one business day after being informed. 10A NCAC 09 .2703.


Any new convictions or charges could lead to disqualification. Additionally, if the individual is on the Responsible Individual List (RIL), Child Maltreatment Registry (CMR) as well as the Sex Offender Registry (SOR), it will result in being disqualified.

Live Scan is a digital fingerprinting system that allows the transfer of the fingerprint directly to the State Bureau of Investigation (SBI) and the Federal Bureau of Investigation (FBI) to be processed. If you live in North Carolina, use Live Scan to collect and send your fingerprints digitally to authorities at the State Bureau of Investigation (SBI) and the Federal Bureau of Investigation (FBI).

The Application Confirmation, which acts as the official receipt for you, is available in the Nurse Gateway profile upon successful complete the application process. First, select the appropriate tile under the 'Licenses/Approval to Practice/Certifications' tab on the Home screen, then select the 'Files' tab on the License Information screen.

If the email you use is registered in the North Carolina Board of Nursing, you will receive an email confirming the online application's receipt.

After completing an online form, applicants can examine the status of their application through Nurse Gateway. The information regarding licensure can be checked on the Board's site. This Board's digital database is the main source of information on licensure to nurses throughout North Carolina.

If you live in a different country or state, you must have a copy of your fingerprint is required to be recorded on a valid fingerprint card. Fingerprinting needs to be conducted by authorized fingerprinting staff. Contact the local fingerprinting agency to get assistance and more information. Unfortunately, fingerprints sent electronically cannot be obtained from outside of NC police. There aren't any service codes available to Live Scan agencies, but they can usually provide an electronic printout on fingerprint cards that are required to mail to the agency for processing. The card must be mailed, folded, and delivered to the address indicated on the background check forms.

The fee is $38.00 (processed in the first application for licensure)

Fees are non-refundable.

Valid forms of payment:

  • Credit or Debit Card only; MasterCard Visa or Visa only

Updated on 2022-11-04 19:33:49 by larry coleman

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