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Oklahoma Healthcare Background Check

Fingerprint-based Oklahoma Healthcare Background Checks

HB2582, enacted in 2012, modified the requirements previously for background checks based on names to permit the use of fingerprint-based background checks in the national context for employers in various health care institutions. The law mandated fingerprinting for all employees with direct access to residents and clients and their financial data. The program aims to lower the incidence of neglect, abuse, and theft by providing more educated hiring practices and safeguarding vulnerable citizens who work in these environments.


A collection of sites created to collect fingerprints of teachers, nurses, and childcare workers has been extended and is used to capture fingerprints electronically. Look up the IdentoGO Fingerprinting Sites located in Oklahoma. The fingerprints are transmitted directly to the State and Federal Bureaus of Investigation. The results are then sent directly to the Department of Health (OSDH) to review and determine eligibility. Employers will be informed about the eligibility status of applicants via email using the OK-SCREEN online portal that OSDH manages.

Employers will screen applicants via this site. The site will offer employers one portal to check sexual assault, violence, and other registries for disqualification required by the newly passed law. In addition, companies that contract with providers to screen applicants can permit those companies to utilize OK-SCREEN on behalf of their clients.

An employer can include: nursing residence care facilities, daycare assisted living, and nursing homes, including hospice and home health care institutions, as well as intermediate care facilities for people who have intellectual disabilities as well as providers of personal-care services covered by Medicare and Medicaid and staffing agencies that contract with these organizations and providers and independent contractors that contract with these providers and agencies. In addition, the providers who provide Medicaid services based in the community or home waivers can participate voluntarily.

The program utilizes an electronic system to track criminal history. This permits both the FBI and the OSBI to inform the OSDH of any change in the applicant's background. An additional fingerprinting isn't required when an applicant changes employers, as long as they are already enrolled in the database.

Employment barriers are defined by law and are determined by the applicant's permit, license, or certification, as well as the employment class. Read more about Employer Disqualifiers under the Long Term Care Security Act (PDF).

The program is based on paying a fee of $19 for application. The service provider will pay the fee via the portal after the registry screening is completed and fingerprint authorization is obtained. Accounts for billing are also available. If an applicant is considered eligible and the provider has conducted a registry check, the service charges the same $19 fee to make the applicant their employee. There is a once-only $10 application-scanning cost. Learn more about the Oklahoma healthcare background check.

For more information and to register for training or an OK-SCREEN account, see the Department's Oklahoma National Background Check program grant website here: http://onbc.health.ok.gov, or call 405.271.3598 / Toll-Free: 855.584.3550 or email okscreen@health.ok.gov.

 

The information for the program office is listed below:

Walter Jacques, Administrative Program Manager

Oklahoma National Background Check Program

Oklahoma State Department of Health

1000 10th Street NE 10th Street

Oklahoma City, OK 73117

Phone: 405.271.3598 / Toll-Free: 855.584.3550

Fax: 405.271.3611

Email: okscreen@health.ok.gov

 

Beginning on June 1, 2020, OK-Screen will reintroduce the requirement for all applicants for long-term care to provide digital fingerprints via the IdentoGo Livescan sites to conduct a state and national criminal history review following 63 O.S. SS 1-1947(I). Due to the reduced operation at certain fingerprinting locations, the 10-day period to submit fingerprints will be waived, provided the appointment is scheduled. If you cannot schedule an applicant for printing, notify OK-SCREEN via email at okscreen@health.ok.gov with the applicant's full name and application number.

Receivers of Billing Accounts

To offer background services with greater efficiency and thus reduce costs for our clients, we have announced that the OK SCREEN Program will stop providing services of billing accounts as of the May 2020 cycle. Thus, starting on June 1, 2020, the OK-SCREEN program must make any subsequent payments online. The OK-SCREEN online service permits batch payments using the use of an electronic check as well as credit cards. When the payment, a receipt is issued. If the financial staff requires an OK-SCREEN-based account to process payments, they must fill out the "OK provider End User Security agreement " form, which is located below.

Updated May 29, 2020

Screening Resources (NEW) The link on the right-hand side of the screen gives you an Adobe PDF file with hyperlinks to screening sites.

Account: To open an account with OK-SCREEN, please download this End User Provider Security Contract Form and send the form in person to our OK-SCREEN Office via email. Instructions are included in the form.

Training: Contact our office via email to arrange a date to sign up for upcoming training. We can provide WebEx training sessions, or you can schedule an appointment to visit our office in Oklahoma City for training. The materials for training are listed below.

Payments via the OK-SCREEN portal The payment options available in OK-SCREEN include instant credit/debit card and 30-day batch payments by credit/debit card and E-check. See Forms. The provider may permit a third-party agent to handle the screening process within OK-SCREEN.

  • In April 2011, the Oklahoma State Department of Health (OSDH) received an amount from the Centers for Medicare & Medicaid Services (CMS) of $2.6 million dollars to pay 70% of the cost of exploring and developing a national fingerprint-based background check program. Together with LTC sector partners House Bill 2582 was passed and had the date of implementation set for November 1, 2012. The law allows for the gradual implementation of the program through rules-making.
  • OSDH worked with provider organizations that operate in the Long-Term Care (LTC) industry and with the Oklahoma Department of Human Services (DHS) and OSBI. Oklahoma State Bureau of Investigation (OSBI) examines the laws and rules that apply to background checks, the background check process, industry procedures, and financial models for the fingerprint-based background check program.
  • The result was HB2582 which was approved and approved with the effective date of November 1, 2012.
  • The law gives an authority statutory to institute a fingerprint-based National Background Check for certain types of LTC providers.
  • The law permits fingerprint-based background checks for all employees with direct patient access at LTC facilities and their providers.
  • The program will use an online portal for registration screening and employment eligibility.
  • Providers will be able to sign up for the OK-SCREEN website portal.
  • The fingerprinting authorization is granted after the registries have been reviewed on the portal on the internet.
  • Providers can review applicants on several registries via the web portal.
  • Training and support for the portal are scheduled to be available. Check out the video, the following for a video demonstration.
  • Candidates who have cleared the registries are eligible to be fingerprinted or for an immediate determination of eligibility.
  • New employees will be subject to an ongoing criminal record monitored and will not need to re-print in the event of a change in employer within the sector.
  • The company is charged $19 to conduct the initial fingerprinting process or sign the applicant as a monitored employee.
  • The applicant has to pay $10 to fingerprint ("one-time")
  • Candidates who are disqualified will be informed of their right to appeal.
  • The eligibility determination is made based on a thorough review of the criminal background record gathered through fingerprints. Department of Health does the determination. 
  • Employment eligibility barriers are enacted within the laws. They include:

    • Screening-based barriers
    • Criminal background barriers based on the class of employment
  • The program was launched on January 1, 2014. All facilities must be compliant by August 1, 2014.

Updated on 2022-08-04 21:33:49 by larry coleman

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