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West Virginia Healthcare Background Check

Implements effective, efficient, and cost-effective methods to conduct west virginia background checks for all possible direct access workers of long-term care facilities and their providers.

What is WV CARES?

WV Clearance for Access Register & Employment Screening is administered by the Department of Health & Human Resources and the WV State Police Criminal Investigation Bureau (CIB) in collaboration together with the Centers for Medicare & Medicaid Services (CMS) as well as CMS, the Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).


The program utilizes web-based technologies to offer employers a single platform to access national and state abuse registers and the national and state sexual offender registry. The online system also allows employers access to nursing aide registries in all 50 states and professional licensure registries when there is one.

The internet-based system offers an efficient and reliable method for employers to determine the applicant's background before paying a criminal background check.

By using fingerprints, The program allows an extensive criminal history record search for state and national criminal history records that were unavailable before name-based records.

The program uses new technology to track criminal history and notify authorities any time a subsequent change to criminal records occurs (i.e., the"rap back").

A monitored criminal history record is a requirement for re-fingerprinting. It is not necessary for employees who move employers within this field (or apply to work with multiple employers) within the period of the valid background check. Learn more about the West Virginia healthcare background check.

 

 

 

Fitness Determination

All fitness determinations are made by WV CARES, which has met federal and state background check requirements.

Employers will be notified of candidates' eligibility to work when their fingerprint-based background check results are reviewed.

Candidates disqualified from work within long-term-care facilities due to criminal convictions can request a variance for approval to WV CARES Unit within 30 days from the date of notification of ineligibility.

National Background Check Program

West Virginia is one of 25 states that have been awarded grant money by the Centers for Medicare and Medicaid Services (CMS) to establish an extensive background check program for employees who are directly connected to patients. Title VI Subtitle B Part Ill Subtitle C Section 6201 in the Patient Protection and Affordable Care Act of 2010 (PL 111-148) created the foundation to establish a national program that allows states that conduct background screenings to analyze the results and offer employers the ability to determine the fitness of potential employees. The goal of the program is to safeguard employees from abuse, neglect, and financial abuse.

The majority of long-term facilities, as well as providers that are licensed through the West Virginia Department of Health and Human Resources, are legally required to conduct background checks. This includes:

  • Nursing homes and skilled nursing facilities
  • Home health organizations
  • Hospice care
  • Long-term care hospitals
  • Long-term residential care
  • Personal care services
  • Adult daycare services
  • Intermediate care facilities

West Virginia Healthcare Background checks are required.

Two kinds of background checks are needed:

Registry check

A fingerprint-based crime background check (State and Federal)

The Registry Checks that are Required

Registry checks that are required are decided following federal and state legislation and policies. For example, suppose the West Virginia long-term care provider employs an individual as a nursing assistant. In that case, The Bureau for Medical Services requires prospective employers to examine the West Virginia Nurse Aide Registry for any adverse actions against the individual's certification.

Facilities cannot hire applicants until the registry checks have approved the applicant within the WVCARES system.

Facilities can access the registry checks via the internet-based WVCARES system.

Criminal Background Check

A fingerprint-based background check is a report which provides criminal record information about an applicant.

The facility has to request a fingerprint-based background check before hiring a person. A candidate can be temporarily employed for as long as 60 days while the fitness determination of WV CARES is in the process. Provisional employees are supervised with the help of an employee who has completed each background check, including a criminal check and the necessary registry checks.

The West Virginia State Police contracts with a private company to securely take and send fingerprints that are processed by both the State Police and the FBI.

Nursing homes aware of employing or keeping an individual who has been found guilty of a disqualifying crime are contravening West Virginia State Code SS16-5C-21 and 64 CSR 13 Nursing Home Licensure Rules.

West Virginia Healthcare National Background Check Program

West Virginia is one of 25 states that have received grant funds from the Centers for Medicare and Medicaid Services (CMS) to develop an extensive background check program for employees who are directly connected to patients. Title VI Subtitle B Part III Subtitle C, Section 6201 of the Patient Protection and Affordable Care Act of 2010 (PL 111-148) set the basis for establishing a national program that allows states that conduct background screenings to analyze the results and offer employers the ability to determine the fitness of potential employees. The purpose of the program is to safeguard patients from neglect, abuse, and financial misuse.

Long-term care centers and providers are certified through the West Virginia Department of Health. West Virginia Department of Health and Human Resources are required to conduct background checks. This includes:

  • Nursing homes and skilled nursing facilities
  • Health care agencies at home
  • Hospice care
  • Long-term care hospitals
  • Long-term residential care
  • Personal care services
  • Adult daycare services
  • Intermediate care facilities
  • Facilities for assisted living

Mandatory Background Checks

Two kinds of are background checks needed:

1.) Registry check

2.) Criminal background checks based on fingerprints

Check (state as well as federal)

 

Registration Checks are required.

The required checks for the registry are made by federal and state legislation and policy. For instance, if the West Virginia long-term care provider recruits an individual to be an assistant to a nurse, The Bureau for Medical Services requires employers to verify through the West Virginia Nurse Aide Registry for any negative actions against the individual's credentials.

Facilities are not able to hire applicants in the absence of having been cleared by the registry checks within the WVCARES system.

Facilities can access the registry through the web-based WVCARES system.

Criminal Background Check

A fingerprint-based background check is a report which provides criminal record information about an applicant.

The facility has to request a fingerprint-based background check before hiring a person. The applicant can be temporarily employed for as long as 60 days while the fitness determination made by WV CARES is pending. All provisional employees are supervised by an individual who passed all criminal background checks and the registry checks required.

The West Virginia State Police contracts with a private company to securely take and send fingerprints that the FBI processes and the State Police.

A nursing home that employs or keeps an individual who has been found guilty of a disqualifying crime is in violation of West Virginia State Law SS16-5C-21 as well as

64 CSR 13 Nursing Home Licensure Rules  


Updated on 2022-08-04 21:33:49 by larry coleman

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