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Indiana Background Check

Whatever industry your business might be operating in, conducting background checks before hiring should be an essential part of your hiring process.

A thorough and accurate Indiana background check is crucial to ensure that your company has trustworthy, competent, and secure employees who will help you grow your business.


Indiana Background Check


When conducting a pre-employment background check in Indiana, it is also necessary to follow all relevant laws regarding how checks are conducted and how you utilize the information when making a hiring decision.

Compliance with laws in force Indiana law on employment background checks requires an up-to-date understanding of the law and access to many sources to collect complete details.

At The Koleman Group LLC, we've conducted various background checks across Indiana for companies throughout the state, such as Indianapolis, Evansville, Fort Wayne, South Bend, and many more.

To help you comprehend the fundamentals of conducting FCRA-compliant, accurate Indiana background checks to hire, We've created this guide to make use of as a guide to help your business's hiring process.

Indiana Employment Background Check Laws 2022: An Complete Summary

Indiana Employers and Consumer Reporting Agencies (CRAs) such as The Koleman Group LLC must adhere to local, state, and federal laws governing background checks and the types of information that may be obtained and utilized in an interview process.

If you don't follow those laws, then you might be facing civil liability for lawsuits, as well as other penalties.

The most significant laws employers in Indiana should be aware of when they rely on third-party background check providers for employment background check providers during the hiring process are listed below.

Federal Laws on Employment Background Checks

The two most significant federal laws governing screening for background in Indiana are The Fair Credit Reporting Act or FCRA and Title VII of the Civil Rights Act of 1964.

Fair Credit Reporting Act (FCRA)

The FCRA was first enacted in the year 1970. It is a comprehensive set of laws designed to ensure the privacy of information about consumers, which includes information that is accessed and utilized during the hiring background check process. This law limits the amount of data that CRAs collect, which employers can use in making hiring choices.

The FCRA prevents CRAs from providing information on more than seven years ago arrests, which did not result in convictions. Information regarding judgment liens and bankruptcies, civil lawsuits, as well as collection accounts can also be reported if they are seven or more years old.

However, criminal records can be obtained and disclosed without regard to age. In addition, the FCRA's regulations do not apply to positions with the possibility of a salary of $75,000 or more.

If employers plan to conduct background checks before hiring employees in Indiana and other states, they should inform applicants of their plans to conduct background screening ahead of time. The consent must be obtained from every applicant before you conduct the background check for employment in Indiana.

Suppose you discover negative information regarding a potential employee from a background check report. In that case, you should follow the two-step negative procedure before deciding to employ the candidate.

Title VII

Title VII of the Civil Rights Act of 1964 is a significant federal anti-discrimination statute that bans discrimination in the workplace based on specific characteristics that are protected for job applicants and employees. The statute is enforced through the Equal Employment Opportunity Commission (EEOC).

The law applies to the situations where you are provided with criminal history data on the pre-employment background check in Indiana. The EEOC advises employers to complete an assessment for each applicant based on the specific job for which they are seeking applicants before making a negative decision about their hiring using this kind of information.

Indiana State Laws on Employment Background Checks

A variety of Indiana state laws govern Indiana background checks for employment. Under IC SS 24-4-18-7, CRAs are not permitted to report criminal background information within Indiana job background check reports that have not been updated within the past 60 days.

According to IC SS 24-4-18-6, CRAs are also prohibited from sharing information about deleted records, restricted access documents, restricted records, or information regarding Class D felonies recorded as misdemeanors of Class A.

Employers of the public sector in Indiana must comply with the executive order banning inquiries on applications about criminal background information. However, as per IC SS 22-2-17-3, cities and counties cannot adopt local ban-the-box rules for private companies.

What's in An Indiana background check?

The information that appears on your background checks in Indiana will be based on the type of report you want. We at The Koleman Group LLC can tailor reports tailored to the specific needs of businesses in particular.

But, the majority of companies in the state require criminal background information, employment verification, and education verification for the background check reports. Here's what you can get for the reports.

Criminal History Information

If the person is a candidate with a conviction history, then you'll see the following kinds of information in the background check report:

  • No. of case
  • Arrest date
  • Charge
  • Case disposition
  • Disposition date
  • The severity of the charge (felony or misdemeanor)
  • Sentence


The records that were deleted or sealed are not recorded.

Employment Verification

Employment verification lets you find out the dates of an applicant's employment with each employer, the totality of the previous employers, as well as the specific jobs that the applicant was employed in.

This info can assist you in making sure that the applicants are trustworthy and competent to minimize the risk of being held accountable for negligent hiring claims.

Education Verification

The request for verification of education allows you to verify the degrees or diplomas and other certificates an applicant has received. The education verification will identify the colleges and universities an applicant has been to, dates of attendance, and any degrees or diplomas earned.

This kind of information will aid in hiring skilled and reliable employees who can do their duties.

How many years back was a Background Check conducted for Indiana?

The FCRA limits the amount of time negative information about an applicant can be reported and used for employment in Indiana. Certain kinds of adverse information, such as arrests more than seven years old that have not led to convictions and civil judgments, liens, and other similar information, cannot be disclosed during background checks for pre-employment.

This restriction, however, does not apply to jobs with a salary of $75,000 or more. In addition, there's no limitation on the period that prior criminal convictions are disclosed.

The FCRA's Seven-year-lookback timeframe does not apply to background information on past work or education. This type of information regardless of the age of the information.

Where can I get FBI Background Checks in Indiana?

Professional license applicants can submit fingerprints for national background checks for criminal records at no cost to the Indiana Professional Licensing Agency. This type of test is completed when applicants apply for their first professional license or certificate and are not utilized by employers.

It is the Indiana State Police maintains a central repository for criminal information. Employers can conduct a name-based lookup for restricted criminal history reports that include information about arrests and the convictions that have occurred in Indiana.

However, the report you get from the state does not provide information on convictions in other jurisdictions or other important background information, such as the history of education or employment.

Some online providers claim to offer complimentary Indiana background checks. However, it is important to be cautious about these kinds of companies.

The information they offer is often outdated, incorrect, and is not FCRA-compliant. If you rely on them, it could expose your business to legal risk.

Public records that are free in Indiana may also be insufficient or contain information not suitable to fill out an application.

The most effective approach is to select a reliable FCRA-compliant, full-service employment background check provider like The Koleman Group LLC. We provide complete, accurate, and current background checks that are current and accurate. Background check reports that comply with all applicable laws.

What's the Price of a Background Check Price for Indiana?

If you request a limited, name-based criminal background check to the Indiana State Police, you will be required to make $15 for each background check. However, this report does not contain any other vital information that may be required for the job.

Finding all the information you'll need on your own will require you to request numerous organizations, businesses, or institutions, which can be a lengthy and costly procedure.

Relying on sites offering gratuitous work background check reports in Indiana is risky and can risk exposing you to significant liability.

The best option is to work with a reputable fully-compliant FCRA background check company like The Koleman Group LLC.

We provide customized Indiana background checks for pre-employment that let you choose only the information you require instead of being provided with a large amount of information that you do not need.

There are several packages to choose from with different prices and various other types of reports and clinical services, including pre-employment drug tests.

If you plan to purchase background checks for your employees in bulk, we also offer substantial volume discounts. Call The Koleman Group LLC today for a free estimate.

What time will it take to get a Background Check completed for Indiana?

The length of time you can think of a background report for pre-employment in Indiana depends on the procedures employed to conduct the checks.

Suppose you decide to gather the required information yourself by submitting requests to various institutions, agencies, or former employers. In that case, the process could require up to several weeks to gather the data that you require for an application.

Employers located in Indiana can offer applicants a speedy, seamless process of onboarding. Working in conjunction with The Koleman Group LLC can assist in ensuring that you receive your before employment background check reports quickly, which allows you to proceed with hiring decisions.

If you choose to work with us, we'll provide you with the information within the shortest amount of time. In many instances, we can complete reports in just several hours.

The Koleman Group LLC is your trusted partner for quick, accurate, and Compliant Indiana state background checks.

For complete accurate, FCRA-compliant, Indiana background check reports for employment, you'll need access to all relevant information about the criminal record, work history, qualifications, education, and other important information regarding each candidate.

We are The Koleman Group LLC; we have access to a vast array of resources and access to current databases to quickly collect current details to prepare the background check reports.

Our staff members are professionally trained and have received extensive training and know-how to analyze and gather essential information to screen job applicants. As a result, we can assure you that the results we offer are FCRA compliant, thorough and accurate. They are also up-to-date.

We are committed to customer service and the overall experience of our clients and their potential candidates. Our services are offered in the USA, allowing us to protect your private information's privacy and confidentiality. If you ever have any concerns or concerns, rest certain that you'll receive a quick response.

To find out more about the ways The Koleman Group LLC can aid your company in enjoying an easy, efficient hiring process, call us now for a no-cost consult without obligation.

Disclaimer: The materials provided on this site are intended for educational use only and are not legal advice. Contact your attorney for legal concerns concerning your particular practice and compliance with applicable laws.

Updated on 2022-06-07 21:33:49 by larry coleman

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