Ohio Background Check
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Ohio Background Check

In Ohio businesses and HR professionals are aware of the importance of being able to locate trustworthy and competent workers to ensure workplace safety as they grow their business.

Whatever field your business may be operating in performing an Ohio background check is an essential part of your hiring process.


When you conduct background checks to hire employees in Ohio it is your responsibility to adhere to all relevant laws that govern how you collect and use applicant's information for hiring purposes.

The lawful requirements for compliance require you to be aware of any new laws and have the sources to locate the kinds of information you need to satisfy your requirements for hiring.

When you partner in conjunction with The Koleman Group LLC, you'll find that we are aware of all relevant local, federal, as well as state laws, and keep track of the changes that occur. We are always in compliance with the FCRA and conduct complete Ohio background checks prior to employment for companies that are located within Cleveland, Columbus, Cincinnati, Toledo, and more.

We've created this thorough guide to assist you in understanding what is involved in the employment background check process in Ohio.

Employment Background Screening Laws for Ohio 2021: An Complete Review

Employers and third-party reports (CRAs) who make use of the information in Ohio background checks before hiring must adhere to the local, state and federal laws that are in force.

Ohio employers who do not comply with requirements for employment background check laws can face penalties for breach of law, including penalties, and fines.

Here is a brief overview of important legislation Ohio employers should be aware of and adhere to when conducting background checks on employees.

Federal Laws on Employment Background Checks

Both CRAs as well as Ohio businesses must comply with all federal laws that govern background checks prior to employment. Be aware of two major federal laws, which include that of the Fair Credit Reporting Act and Title VII of the 1964 Civil Rights Act.


The Federal Trade Commission enforces the Fair Credit Reporting Act (FCRA) and the extensive regulations that govern how information needed used for background checks on employees is collected and used. The law limits how CRAs are able to gather and report data and also limits the methods employers may use the information they receive for hiring purposes.

The FCRA includes the seven-year lookback clause which prohibits CRAs from not reporting information that is older than seven years. The CRAs cannot report arrests that don't result with convictions or liens civil judgments, collections or bankruptcy filings that are more than 7 years old.

There's an exclusion to the seven year timeframe for positions that pay $75k or higher. The restriction on time isn't applicable to criminal convictions. These are able to be reported at anytime, provided that it is done in accordance with state law.

Ohio employers must provide an advance informed in writing of their intentions to conduct background checks prior to hiring. The FCRA also obliges employers to obtain the written consent of applicants prior to conducting background checks on employees.

If the results of a background check reveals negative information in Ohio employers should follow the two-step process of adverse action before the final hiring decision can be taken.

Title VII

Title VII of the 1964 Civil Rights Act is a important federal anti-discrimination law which will be implemented by the Equal Employment Opportunity Commission. It is a law that prohibits discrimination at work because of the protected status of employees and applicants.

According to EEOC guidelines, employers hiring applicants with criminal records have to evaluate each applicant's criminal record relevant to the specific job that they are seeking before making negative job choices.

Ohio State Laws on Employment Background Checks

There are some laws of the state of Ohio that employers need to keep in mind.

Employers in public must adhere to the law of the state that bans the box. It was passed by the Department of Administrative Services issued HR-29 in 2015 as a policy. This law prevents employers in the public sector from asking about criminal background information in the beginning stages of the selection process.

In accordance with ORC SS 2953.32, eligible offenders are able to request the court to have certain criminal records sealed or removed. Employers are not permitted to solicit prospective employees or applicants about sealed, expunged, or pardoned or erased records.

What's shown in the Ohio State Background Check?

Ohio employers who work companies in Ohio that partner with The Koleman Group LLC can pick from a wide range of employment background check reports. This lets you tailor the information you are provided to suit your specific job.

Although the requested information may be different, most Ohio employers request reports on prospective employees criminal record, employment history as well as educational records.

Criminal History Reports

For all applicants whose background check report reveals a criminal record The below types of information will be revealed:

  • Case number
  • Arrest date
  • Charges or charges
  • Treatment of charge(s)
  • Date of disposition
  • The severity in the case (misdemeanor or felonious)
  • Sentence

It is then possible to evaluate this information according to the job your hiring.

Employment Verification Reports

Employment verification reports permit you to verify past details of employment given by candidates. This data lets you know if the candidates you choose to employ are trustworthy and have the appropriate qualifications to fill your positions.

If you are looking for the report of employment verification for Ohio You will receive the following kinds of information:

  • The previous employers of the applicant
  • The dates for each employee's employment are different at every company.
  • Titles and positions that are held


By requesting employment verification records to reduce the possibility of hiring unqualified employees, and minimize the risk of liability.

Education Verification Reports

The verification of the education information provided by applicants will help you ensure that you select individuals who are fully competent for the positions you require.

The reports you receive on your education verification will contain the following types details:

  • Schools of education that are were attended by
  • Dates for attendance for each institution
  • Certificates, degrees or diplomas that are earned


Educational verification reports can help you verify your applicants their educational credentials and minimize the possibility of lawsuits for negligent hiring.

How far back can the Background Checks for Employment for employment in Ohio How Far Back Can a Background Check for Ohio

The seven-year lookback timeframe under the FCRA is applicable to Ohio background checks for employment. If you conduct a background check, the report will not include information on civil judgments,, bankruptcies and collection records. It will not contain information about arrests that didn't lead to convictions that are over 7 an a..

Convictions are able to be reported regardless of the age because the FCRA's rules are not applicable to these types of cases. In the same way, if the job is paying minimum $75,000, the seven-year looking back period won't apply.

Although the FCRA prohibits the disclosure specific types details, it doesn't limit other vital information about your applicants' qualifications, their employment background, or credentials. These kinds of data for purposes of employment regardless of the candidate's age.

How to obtain an Employment Background Check in Ohio

The Bureau of Criminal Identification with the Ohio Attorney General's Office processes criminal history checks for both individuals as well as employers. To obtain an BCI background check, or a criminal background check, you will be required to contact any of BCI's WebCheck providers.

The reports will require applicants to sign fingerprints and give information on criminal history data from Ohio. It is possible that you won't be in a position to view other vital information needed in hiring decisions using this kind of report.

If you decide to do thorough background checks by yourself You'll need to reach out to several agencies as well as former employers, institutions of higher education, and so on. This could take a long time and may result in information that is not current and FCRA-compliant.

A reliable service such as The Koleman Group LLC is the most efficient and effective method to obtain reliable, FCRA-compliant, thorough background check reports in Ohio. When you work with Koleman Group LLC, you will benefit from quick turnaround times and have confidence that the reports you receive are accurate and in legal compliance of the background checks you get.

What is the cost of an Background Checks Price for Ohio?

Many WebCheck companies that perform BCI background check in Ohio cost $35 for each report. It will not give you all the data you require to make an informed hiring choice.

You are not likely to be provided with information regarding convictions in other jurisdictions, information on education, employment as well as other information you may need.

There are websites that offer no cost Ohio background check. It is not an ideal idea to use one of these websites for job background checks. A lot of them provide incorrect and outdated information, and relying on them could expose your business to lawsuits by candidates.

The best option for conducting Ohio background checks on employees is to partner with an efficient, cost-effective and reputable background check company like The Koleman Group LLC.

We customize our employment background check reports to meet the needs of each individual client. We also provide medical services that you may require, such as tests for drugs and much more.

We have a variety of affordable options. If your business will require background checks for employees in large quantities, background check reports at a significant volume, you may avail huge discounts. Contact us today for an estimate for your business: 618-398-3900

What is the time it will take to get a Background Check Done for Ohio?

The length of time you'll have to wait to receive an background check report will depend on the way you carry out your screening.

If you try to investigate the background of your candidates on your own , by making requests to various institutions, agencies, and the former employer, it can take up to a few weeks for you to get all the information you require.

For instance For instance, for instance, the Ohio Bureau of Criminal Investigation is unable to provide reports that are expedited and may take up to thirty days to provide results.

When you use The Koleman Group LLC, you can get comprehensive background check reports quickly. Our turnaround time allows you to obtain the information you require within less than an hour and allow you to make more rapid hiring decision.

The Koleman Group LLC Your trusted partner for fast, accurate and Secure Ohio State Background Checks

To conduct FCRA-compliant, thorough and precise pre-employment screenings for background in Ohio In order to conduct a thorough background check in Ohio, you'll need vast resources, easy access to information sources and thorough understanding of the different laws which govern the screening process.

If you partner together with The Koleman Group LLC, you'll benefit by our access to numerous databases as well as our ability to quickly collect precise and FCRA-compliant data. Our team of experts know how to collect and analyze crucial screening data to provide our customers with the best possible screening results.

Customer service is the top priority for The Koleman Group LLC. Our services are provided within the U.S. - this approach lets us safeguard your privacy and secure your private information. We are always accessible to our customers any time they arise.

To find out more information about our pre-employment background check solutions within Ohio, book a no-cost appointment to The Koleman Group LLC today.

Disclaimer: The materials provided on this site are intended for educational use only and do not provide legal advice. Contact your attorney should you have any legal questions regarding your particular practices and the compliance with applicable laws.

Written on 2021-02-02 18:34:48 by larry coleman

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