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Ohio Background Check

In Ohio, businesses and HR professionals are aware of the importance of locating trustworthy and competent workers to ensure workplace safety as they grow their businesses.

Whatever field your business may be operating in, performing an Ohio background check is essential for your hiring process.


Ohio Background Check


When you conduct background checks to hire employees in Ohio, it is your responsibility to adhere to all relevant laws that govern how you collect and use applicants' information for hiring purposes.

The lawful requirements for compliance require you to be aware of any new laws and have the sources to locate the kinds of information you need to satisfy your requirements for hiring.

When you partner with The Koleman Group LLC, you'll find that we know all relevant local, federal, and state laws and keep track of the changes that occur. In addition, we are always in compliance with the FCRA and conduct complete Ohio background checks before employment for companies that are located within Cleveland, Columbus, Cincinnati, Toledo, and more.

We've created this thorough guide to assist you in understanding what is involved in the employment background check process in Ohio.

Employment Background Screening Laws for Ohio 2022: An Complete Review

Employers and third-party reports (CRAs) who use the information in Ohio background checks before hiring must adhere to the local, state, and federal laws in force.

Ohio employers who do not comply with requirements for employment background check laws can face penalties for breach of law, including penalties and fines.

Here is a brief overview of important legislation Ohio employers should be aware of and adhere to when conducting background checks on employees.

Federal Laws on Employment Background Checks

Both CRAs and Ohio businesses must comply with all federal laws that govern background checks before employment. In addition, be aware of two major federal laws, including the Fair Credit Reporting Act and Title VII of the 1964 Civil Rights Act.


The Federal Trade Commission enforces the Fair Credit Reporting Act (FCRA) and the extensive regulations governing how information needed for background checks on employees is collected and used. The law limits how CRAs can gather and report data and limits the methods employers may use the information they receive for hiring purposes.

The FCRA includes the seven-year lookback clause, which prohibits CRAs from reporting information older than seven years. For example, the CRAs cannot report arrests that don't result in convictions or liens, civil judgments, collections, or bankruptcy filings that are more than seven years old.

There's an exclusion to the seven-year timeframe for positions that pay $75k or higher. The restriction on time doesn't apply to criminal convictions. These can be reported at any time, provided that it is done under state law.

Ohio employers must provide advance information in writing of their intentions to conduct background checks before hiring. The FCRA also obliges employers to obtain the written consent of applicants before conducting background checks on employees.

If the background check results reveal negative information in Ohio, employers should follow the two-step process of adverse action before the final hiring decision can be taken.

Title VII

Title VII of the 1964 Civil Rights Act is an important federal anti-discrimination law that the Equal Employment Opportunity Commission will implement. It is a law that prohibits discrimination at work because of the protected status of employees and applicants.

According to EEOC guidelines, employers hiring applicants with criminal records have to evaluate each applicant's criminal record relevant to the specific job they seek before making negative job choices.

Ohio State Laws on Employment Background Checks

There are some laws of Ohio that employers need to keep in mind.

Employers in public must adhere to the state law that bans the box. The Department of Administrative Services passed it issued HR-29 in 2015 as a policy. This law prevents employers in the public sector from asking about criminal background information in the beginning stages of the selection process.

Per ORC SS 2953.32, eligible offenders can request the court to seal or remove certain criminal records. However, employers cannot solicit prospective employees or applicants about sealed, expunged, pardoned or erased records.

What's shown in the Ohio State Background Check?

Ohio employers who work companies in Ohio that partner with The Koleman Group LLC can pick from a wide range of employment background check reports. This lets you tailor the information you are provided to suit your specific job.

Although the requested information may be different, most Ohio employers request reports on prospective employees' criminal records, employment history, and educational records.

Criminal History Reports

For all applicants whose background check report reveals a criminal record, The below types of information will be revealed:

  • Case number
  • Arrest date
  • Charges or charges
  • Treatment of charge(s)
  • Date of disposition
  • The severity in the case (misdemeanor or felonious)
  • Sentence

It is then possible to evaluate this information according to your hiring job.

Employment Verification Reports

Employment verification reports permit you to verify past details of employment given by candidates. This data lets you know if the candidates you choose to employ are trustworthy and have the appropriate qualifications to fill your positions.

If you are looking for the report of employment verification for Ohio, You will receive the following kinds of information:

  • The previous employers of the applicant
  • The dates for each employee's employment are different at every company.
  • Titles and positions that are held


Requiring employment verification records reduces the possibility of hiring unqualified employees and minimizes the risk of liability.

Education Verification Reports

The verification of the educational information provided by applicants will help you ensure that you select individuals who are fully competent for the positions you require.

The reports you receive on your education verification will contain the details of the following types:

  • Schools of education that are were attended by
  • Dates for attendance for each institution
  • Certificates, degrees, or diplomas that are earned


Educational verification reports can help you verify your applicants' educational credentials and minimize the possibility of lawsuits for negligent hiring.

How far back can the Background Checks for Employment in Ohio How Far Back Can a Background Check for Ohio

The seven-year lookback timeframe under the FCRA applies to Ohio background checks for employment. Therefore, the report will not include civil judgments, bankruptcies, and collection records if you conduct a background check. In addition, it will not contain information about arrests that didn't lead to convictions over seven an a.

Convictions can be reported regardless of age because the FCRA's rules do not apply to these cases. In the same way, if the job is paying a minimum of $75,000, the seven-year looking back period won't apply.

Although the FCRA prohibits the disclosure of specific types of details, it doesn't limit other vital information about your applicants' qualifications, employment background, or credentials. These kinds of data are for employment purposes regardless of the candidate's age.

How to obtain an Employment Background Check in Ohio

The Bureau of Criminal Identification with the Ohio Attorney General's Office processes criminal history checks for both individuals and employers. To obtain a BCI background check or a criminal background check, you will be required to contact any of BCI's WebCheck providers.

The reports will require applicants to sign fingerprints and give Ohio information on criminal history data. It is possible that you won't be able to view other vital information needed in hiring decisions using this kind of report.

If you decide to do thorough background checks by yourself, You'll need to reach out to several agencies and former employers, institutions of higher education, and so on. This could take a long time and may result in information that is not current and FCRA-compliant.

A reliable service such as The Koleman Group LLC is the most efficient and effective method to obtain reliable, FCRA-compliant, thorough background check reports in Ohio. When you work with Koleman Group LLC, you will benefit from quick turnaround times and have confidence that the reports you receive are accurate and in legal compliance of the background checks you get.

What is the cost of Background Checks Price for Ohio?

Many WebCheck companies that perform BCI background checks in Ohio cost $35 for each report. It will not give you all the data you require to make an informed hiring choice.

You are not likely to be provided with information regarding convictions in other jurisdictions, information on education, employment, and other information you may need.

Some websites offer a cost Ohio background check. However, it is not ideal to use one of these websites for job background checks. Many of them provide incorrect and outdated information, and relying on them could expose your business to lawsuits by candidates.

The best option for conducting Ohio background checks on employees is to partner with an efficient, cost-effective, and reputable background check company like The Koleman Group LLC.

We customize our employment background check reports to meet the needs of each client. We also provide medical services you may require, such as tests for drugs and much more.

We have a variety of affordable options. If your business requires background checks for employees in large quantities, background check reports at a significant volume, you may avail of huge discounts. Contact us today for an estimate for your business: 618-398-3900

What time will it take to get a Background Check Done for Ohio?

The length of time you'll have to wait to receive a background check report depends on how you carry out your screening.

Try to investigate the background of your candidates on your own by making requests to various institutions, agencies, and former employers. It can take up to a few weeks to get all the information you require.

For instance, the Ohio Bureau of Criminal Investigation is unable to provide expedited reports and may take up to thirty days to provide results.

When you use The Koleman Group LLC, you can quickly get comprehensive background check reports. In addition, our turnaround time allows you to obtain the information you require within less than an hour and allow you to make more rapid hiring decision.

The Koleman Group LLC Your trusted partner for fast, accurate, and Secure Ohio State Background Checks

To conduct FCRA-compliant, thorough, and precise pre-employment screenings for background in Ohio To conduct a thorough background check in Ohio, you'll need vast resources, easy access to information sources, and a thorough understanding of the different laws which govern the screening process.

If you partner together with The Koleman Group LLC, you'll benefit from our access to numerous databases as well as our ability to collect precise and FCRA-compliant data quickly. In addition, our team of experts knows how to collect and analyze crucial screening data to provide our customers with the best possible screening results.

Customer service is the top priority for The Koleman Group LLC. Our services are provided within the U.S. - this approach lets us safeguard your privacy and secure your private information. In addition, we are always accessible to our customers any time they arise.

To find out more information about our pre-employment background check solutions within Ohio, book a no-cost appointment at The Koleman Group LLC today.

Disclaimer: The materials provided on this site are intended for educational use only and do not provide legal advice. Contact your attorney should you have any legal questions regarding your particular practices and compliance with applicable laws.

Updated on 2022-06-07 21:33:49 by larry coleman

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