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Ohio Healthcare Background Check

State Law requires all individuals seeking or renewing an existing license from the State Medical Board of Ohio to provide fingerprints for an investigation of their criminal records. This is done through the Ohio Bureau of Criminal Investigation (BCI) and the Federal Bureau of Investigation (FBI).

Application Notifications and Record Contest: Your fingerprints are used to verify the criminal background records from the FBI. You can verify or contest the authenticity of the information contained in the FBI identity record. The steps to request an amendment, correction, or update the information in an FBI identification record are in Title 28 CFR,16.34.

Packet Materials

Fingerprinting Options & Instructions FBI Fingerprint Card Example

FBI Fingerprint Cards FastFingerprints Payment Form

Ohio Revised Code (ORC) Motives for Fingerprinting

State Medical Board of Ohio 30 East Broad Street, 3rd 1st

Columbus, OH 43215 med.ohio.gov

Type of License:

  • Physician
  • Podiatrist
  • Physician Assistant
  • Massage Therapist
  • Cosmetic Therapist Assistant Radiologist Assistant
  • Genetic Counselor
  • Respiratory Care Professional Respiratory Care Limited Permit for Licensed Dietitian
  • Dietetics Limited Permit Acupuncturist
  • Oriental Medicine Practitioner

ORC ID# 4731.08 4731.08 4730.101 4731.171 4731.171 4760.032 4774.031 4778.04 4761.051 4761.051 4759.061 4759.061 4762.031 4762.031

Fingerprinting Options

There are two choices for conducting background checks:

OPTION 1 - Ohio Fingerprint Services (Approximate Processing Time: 2 Weeks)

The State Medical Board of Ohio recommends electronic print whenever it is feasible. If you live in Ohio or could be a presence in Ohio, sending electronic copies through the nation's Webcheck Program is mandatory. An approved Ohio WebCheck facility can be located at https://www.ohioattorneygeneral.gov/backgroundcheck. After you have found an Ohio Webcheck location near you, the location, you need to:

  1. Contact the facility for an appointment. You can also verify the conditions for fingerprinting at the facility. In general, you'll need:
    1. A valid photo ID issued by the government.
    2. Payment method
    3. The reason for fingerprinting. You must be able to provide the correct ORC number (see above for

The appropriate ORC number appropriate ORC # to).

  1. Choose the Web check option "direct copies" in the dropdown menu to access The State Medical Board of Ohio, which is located at East Broad Street, 3rd Floor, Columbus, OH 43215.

OPTION 2 - Out-of-State Fingerprint Services (Approximate Processing Time: 4 Weeks)

If it's not possible to show up in Ohio for fingerprinting electronically via WebCheck, the board suggests using FastFingerprints. FastFingerprints provides two ways of submitting fingerprints.

  1. If your region has a FastFingerprints facility, you can have your fingerprints digitally taken there. Search for locations at http://www.nationalbackgroundcheck.com/background-check-locations.htm. If you opt for this method, you must:

1. Visit the location and have the fingerprints completed electronically on a form.

2. Send the FastFingerprints completed form as specified by the instructions on the form. The proper ORC # is on the top of the page on the application form(see above for the appropriate ORC #s for the license that you're applying to).

  1. If there's no FastFingerprints service in your area, You will need to send two fingerprints that have been inked and completed cards to FastFingerprints. For the finalization of fingerprinting using this technique, you must:
    1. Find a company that can do ink fingerprinting, and then verify requirements for fingerprinting at this location. Ink fingerprinting is a process that most local police agencies can perform. Typically, you'll require:
      1. A valid government-issued photo ID
      2. The method of payment
      3. Reasons to fingerprint (see above for the appropriate ORC #s for the license being sought).
    2. Complete the fingerprinting in ink on two cards in the exact location. You must enter the correct ORC number for the fingerprinted card in the "reason fingerprinted" box(see above for the appropriate ORC number for the license you're applying for). Look at the following example.
  2. Fill out your FastFingerprints form. The correct ORC # is in the upper part of the application form(see above for the appropriate ORC #s for the license you are applying for).
  3. Send the two printed ink FBI cards and The FastFingerprints Form to the address on the form.

If your parent or a senior relative moves into the care facility, it is important to ensure that the staff who provide care in the home are trustworthy. One of the worst things you could happen is coming across nursing home employees with a criminal history who then took advantage of or seriously injured the person you love dearly. Therefore, it is good to know that Ohio laws impose certain background check requirements on all individuals employed to care for direct patients in nursing homes.

In particular, Ohio Revised Code 3721.121 states that the "chief administrator" of any licensed adult day care or nursing home program must obtain an official background check. This includes a criminal background check from the State of Ohio for every new job candidate. If the person applying for employment has not resided in Ohio for five years before the date of application for employment and the nursing facility must solicit a background check from the Federal Bureau of Investigation. (The nursing home could decide to request an FBI background check, even if the applicant is a resident of Ohio during the five years.)

It is important to note that the law doesn't need criminal background checks for everyone eligible to work in a nursing residence. An "applicant" is legally defined as being "under last consideration of an employee" in an hourly or part-time job that "involves giving direct care to an elderly adult." This excludes those who are employed as volunteers who are not paid.

Nursing homes do not need to wait until it has the results of an investigation into a background check. The law allows "conditional" work for applicants pending the results of a background check. However, the nursing home must conduct the background check within five business days after the conditional employee begins work.

As you would imagine, if a background check reveals the applicant has a criminal history, the nursing facility is required to stop the employment. However, to make things clearer, the law defines what kinds of convictions in criminal history are not eligible for employment. These include the majority of the more serious criminal offenses: assault and murder as well as arson, sexual offenses, theft, fraud, and certain drug crimes. Learn more about the Ohio healthcare background check

Nursing Homes Could Avoid Responsibilities for Employing Ex-Convicts

What happens when the resident of a nursing facility is wounded (or killed) because of an employee with a previous criminal background? Ohio law shields nursing homes from liability when they "employed the person on a good-faith basis and in reasonable reliance on the results of a criminal record investigation." This applies to those hired "in good faith and on a conditional basis" before the time that the nursing home is informed of the results of a background check. In any case, the victim and their family members cannot be held accountable because they were negligent "solely" due to a nursing facility's choice to hire this type of person.

At the end that the victim or their family members can decide to demonstrate that the nursing facility did not take the proper precautions in permitting abuse to happen and seek compensation in a civil lawsuit. Because the law in this area is so complicated, victims' families should consult with an experienced lawyer immediately.


Updated on 2022-11-04 19:33:49 by larry coleman

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