Vermont Background Check
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Vermont Background Check

Employers in Vermont who are seeking to hire should be sure to check the background of potential employees.

Certain applicants alter the information on their resumes and applications , or leave out important and pertinent information. Conducting a Vermont background check can assist employers in ensuring that their employees are reliable and secure.


Pre-employment background check in Vermont can assist employers in identifying dishonest and unqualified candidates.

It is important to consider your background checks for your company as a crucial part of the hiring process. Background checks that are thorough will give you full information about the applicants which allows your to better make hiring choices as well as limiting your exposure to potential liabilities.

Based on our experience in conducting background checks for businesses across Vermont and beyond, including Burlington, Montpelier, Stowe and further, we've created this complete review of the background check process and the relevant laws.

4 Crucial Reasons Vermont Employers conduct background checks

There are a variety of reasons Vermont employers conduct background screening. The most frequent ones are listed below.

1. Pre-employment checks for entry-level positions

A lot of Vermont employers conduct background checks for applicants who apply for entry-level jobs.

The pre-employment screening screens enable employers to verify the information that are made by applicants on their resumes, and also check for any convictions in the criminal justice system which could disqualify them.

2. Pre-Employment Screening for Supervisory Positions

The employees who are in supervisory positions are granted greater access to sensitive employer information, as well as greater accountability over other employees.

In light of these aspects the employers who are hiring for these positions generally conduct far more thorough screening of applicants for supervisory positions.

3. Ongoing Employment Screens

Regular background checks for employment are mandatory in certain industries which include trucking, as well as the healthcare professions. Companies in these and similar sectors conduct background checks of current employees on a regular basis.

4. Screening for Pre-Employment to the Caring Professions

Businesses and organizations that offer services to vulnerable persons such as those with disabilities, children older people, other vulnerable people, are required to complete thorough background checks on applicants and volunteers.

Care-giving companies are required to ensure that their clients and patients are safe and protected from abuse and exploitation.

Vermont Background Check Laws 2021

Vermont employers must conform to state and federal laws whenever they conduct background checks prior to hiring in order to avoid fines, penalties and the possibility of liability.

Below is a brief overview of the laws that apply.

Federal Laws on Employment Background Checks

Fair Credit Reporting Act (FCRA)

The FCRA is a broad federal law protecting the consumer privacy rights when it comes to the data collected, stored and reported by the Consumer Reporting Agencies (CRAs) and is used by employers.

Before an employer is able to conduct an initial background check in Vermont, it must first inform the applicant of its intention to perform a pre-employment screening and get the applicant's written consent.

The FCRA regulates the steps employers must follow if they decide to decline to accept applicants due to information found on background check reports.

We at The Koleman Group LLC, we are aware of the demands that are required by the FCRA and will always provide complete, current, as well as FCRA compliant background check reports to our clients.

Title VII of the Civil Rights Act of 1964

Title VII is the most important anti-discrimination law that is federally enforced within the U.S. This law bans discrimination against employees at all stages of employment, which includes hiring.

The Equal Employment Opportunity Commission enforces Title VII. According to EEOC guidelines, employers who discover criminal convictions during background checks have to evaluate the convictions and their relevance to the duties required for the job that they're hiring for prior to making a hiring decision that is not favorable.

Vermont State Laws on Employment Background Checks

A variety of lawful state statutes in Vermont also regulate background checks. Employers must abide by the following laws in Vermont.

Consumer Consent required prior to Background Checks can Be Performed

under 9.9 The state of Vermont. Stat. Ann. SS 2480e Employers must seek written permission from prospective applicants before a CRA is able to conduct the background check, including a credit check. CRAs must follow adequate procedures in place to make sure that the people who are requesting information have written permission from the subject of the checks.

Notice Notification

under 9.9 In Vermont. Stat. Ann. SS 2480b CRAs are required by Ann. SS 2480b to provide all information they have collected about the individual at their request. They also must give notice to Vermont consumers whenever they release information regarding the rights of consumers.

Employers are not able to ask applicants to pay for background checks

Below 20 Vt. Stat. Ann. The SS 2056c law states that employers must be barred from asking candidates to cover the cost of criminal record checks as an obligation of employment.

Ban-the-Box Law - General

The age of 21 is not a factor. Stat. Ann. SS 495j Employers in Vermont do not have the right to inquire about a candidate's criminal record in the initial application, and only after the candidate has had an opportunity to be interviewed and is confirmed to be suitable to be considered for the job.

"Ban-the-Box" Law for Employers who Provide Services to vulnerable populations

Employers who provide services for vulnerable adults could obtain criminal conviction records obtained from the Department of Human Services until the time a conditional offer of work has been made under 33 Vt. Stat. Ann. SS Ann. SS. 6914.

Employers are not able to ask applicants to pay for medical Exams

under 21 Vt. Stat. Ann. SS 301, employers can't require prospective employees to fund medical tests as an employment condition.

Polygraph Tests Not Accepted as an Employment Condition

under 21 Vt. Stat. Ann. SS 494a. Employers can't request applicants to undergo test for polygraphs as part for the employment. However the law enforcement agencies, such as the Department of Public Safety, the Department of Fish and Wildlife and department of fish and wildlife, Department of Motor Vehicles, and the Department of Liquor and Lottery are not exempt and can require polygraph tests.

Utilization to Credit Report

The age of 21 is not a factor. Stat. Ann. SS 495i Vermont employers are not allowed to seeking information about an applicant's or credit history of an employee or delaying hiring someone or to terminate an employee on the basis of his or her credit score.

However banks, law enforcement agencies, financial institutions, agencies as well as employers for positions that need access to financial data as well as those required to review credit reports under laws of either the federal or state level are not exempted.

Social Media Privacy

The age of 21 is not a factor. Stat. Ann. In SS 495l employers are not permitted from asking applicants and employees to reveal their passwords to social media or account details, and soliciting an employee or applicant to unlock their device and take it back or gain access to social media accounts when the presence of the employer.

Salary History Information

under 21 Vt. Stat. Ann. In SS 495m, employers aren't permitted to inquire about the salary history of an applicant or require that an applicant's previous salary to meet a threshold or minimum, or determine the interviewing process for candidates in light of his or her prior salary.

Pre-Employment Drug Tests

The age of 21 is not a factor. Stat. Ann. SS 512, employers can't require the applicant to undergo the drug test prior to employment until an offer of conditional employment has been accepted. Employers will provide the applicant with a an inventory of the substances for which they will be assessed.

Expunged Records Not Reported

under 13 Vt. Stat. Ann. SS 7606, qualified criminal convictions that individuals have been granted an expungement are not required to be disclosed. Employers are not able to inquire about expunged records and applicants are not required to reveal them.

What's on a background check for employment within Vermont?

The information you will find when you conduct an Vermont background check for employment will be based on the reports you are requesting. The majority of employers in Vermont will require criminal records as well as employment history, education history, as well as professional license details.

In the general sense, a background screening report should include the following details:

  • Criminal convictions for misdemeanors or felonies that haven't been sealed or expunged have not
  • In the midst of criminal cases
  • Arrests that lead to convictions that are not expunged, but rather than expunged arrests
  • Employment background
  • Registration of a sexual offender
  • History of education
  • The Domestic Terrorist Watch List
  • History of the address


Here's what could be on such reports.

Criminal Record Check

An initial background check for criminal background check will reveal the following kinds of information if the applicant is not expunged for a criminal record:

  • Offense Type
  • Offense date
  • Infraction level (misdemeanor or felonious)
  • Disposition
  • Disposition date
  • Sentence


A conviction that is expunged or an arrest won't be reported.

Education Verification

Education verification can verify the claims that the applicant made regarding the quality of their education. For this type of document, these data will be displayed:

  • Name of the particular school attended
  • Dates of attendance
  • Degrees, diplomas or certificates that you earn

Employment Verification

Employment verification reports enable employers to verify the applicant's employment history. There are the kinds of information that are available in this kind of report:

  • Names of former employers
  • The dates of each previous employer
  • The positions were held

How long does an Background Check go within Vermont?

The FCRA governs the amount of time pre-employment background checks can be conducted in Vermont. According to the FCRA the law, there is a seven year lookback period which prohibits the following information to be reported if it is more than seven years old in the case of jobs paying lower than $75,000

  • Arrests without a conviction
  • Civil lawsuits
  • Civil judgments
  • Liens
  • Bankruptcies


The lookback timeframe does not apply to employment that pays $75,000 or more annually. According to the laws governing expungement in Vermont exempted convictions as well as arrests are not recorded.

The FCRA's time restrictions also are not applicable to non-expunged criminal convictions, educational and employment records or any other credential.

How do I get an FBI Background check for Vermont?

You can request Vermont criminal record by making your request for them to Vermont Crime Information Center's Vermont Criminal Conviction Record Internet Service online. Individuals are also able to request their own Vermont criminal records via post from the Vermont Crime Information Center.

However the Vermont state background check will only show expunged Vermont felonies and misdemeanors. The background check will not reveal details about convictions in other jurisdictions , or any other crucial background information on the applicant's previous employment or educational background.

Employers may try a DIY approach to conduct background checks, sending out requests to multiple agencies, previous employers as well as educational institutions. This approach may not give you all the information you require and may take several some time.

The best way to conduct Vermont background checks prior to employment is to partner with an accredited independent employment background check company like The Koleman Group LLC. We have access to trustworthy databases and are able to rapidly provide FCRA-compliant background checks.

If I am an Vermont Employer. How can I Keep in Compliance?

It is essential that Vermont employers to adhere to all state and federal background check laws. If you do not then you may be fined or penalized and even threatened with legal action.

Follow these guidelines to stay in compliance.

1. Beware of asking about criminal History in the initial application Phase

Don't ask candidates about their criminal history in their application. Don't ask candidates about their criminal history until you are certain that they seem to be suitable to be considered for the job and been granted an interview.

2. Individually assess the severity of any conviction

If you find out that the applicant has a criminal conviction in an employment background check, you must examine the individual situation with respect to the position that you're hiring for.

3. Notify the company of a possible adverse hiring Choice

If you are not planning to make a hiring decision because of a criminal conviction then you must provide an official notice to take a negative hiring decision. The applicant should be provided with an opportunity to clarify the details.

4. Send a Final Action Notice

In the event that you choose to refuse the applicant employment after having completed the adverse action procedure it is your responsibility to send an official notice of adverse action to that applicant. Also, you must provide the applicant with an explanation of their rights pursuant to the FCRA.

What Qualifies You for an Background Check within Vermont?

Many factors could make an applicant unqualified for employment in the basis of a background check. A few of the most commonly used reasons that an applicant may be denied employment are given below.

Criminal Convictions that are directly connected to the position

Although not every criminal conviction are a reason to disqualify applicants however, an incident that directly relates to the job for which they have applied could result in a refusal. For instance, someone seeking to become a bank clerk may be disqualified due to an earlier embezzlement or theft conviction.

True Employment History

Many applicants will lie about their employment histories believing that it can increase the likelihood that they'll be hired. But, an employer who conducts employment verification checks will quickly uncover lies about the past work of an applicant and may reject the applicant's application.

Falsified Learning History

As with employment history, a frequent area where candidates lie about their educational record and their level of achievement. A check for education verification will determine if the applicant is honest about the institutions they attended as well as qualifications or degrees obtained.

Anyone who is dishonest with their resumes are promptly dismissed in most cases.

Bad Driving Record

Certain job positions demand employees to operate a vehicle as part of their responsibilities. If an applicant is found to have multiple traffic violations or significant traffic violations on their driving record, the employer could be forced to terminate work due to liability and insurance issues.

Positive Results from an Employment Drug Test

A lot of Vermont employers require applicants to undergo pre-employment drug tests prior to hiring. If the test results show positive for illegal drugs the employer is likely to choose not to hire the applicant.

What Does an Background check Cost In Vermont?

If you send an application at the Vermont Crime Information Center You will be required to pay $30 for each report. The report does not give you all the details you require however.

You may come across an online service that promises FREE background screening. Avoid these types of sellers. The information they provide is not reliable and could violate the pertinent background check laws, exposing you to legal liability.

It is recommended to partner with a reputable FCRA-compliant company like The Koleman Group LLC. We have database access. We also employ the most recent research methods to deliver accurate, legally compliant and precise background check reports to our clients.

We have a variety of reports that you can pick to ensure that you only pay for the information you need. If you plan to purchase at least 50 reports in a year, we can offer volume discounts. Contact us today for a no-cost estimate.

What is the length of time a Background Check take for Vermont?

The length of time the process of a background check might take in Vermont depends on the way you conduct the check. If you attempt to make requests to several agencies, employers as well as institutions, this can take several weeks.

The necessity of making sound and quick hiring decisions is a great reason to choose The Koleman Group LLC. We can provide background check reports in a time of just a few hours in most cases.

The Koleman Group is Your Trusted Partner for Fast accurate, Compliant Vermont Background checks

Background checks before hiring are essential to an effective hiring process. Running Vermont background checks prior to hiring can help limit risk while also ensuring your clients and employees.

The specialists of The Koleman Group LLC have extensive access to reliable databases and have been extensively trained on how to search background information and provide accurate as well as FCRA-compliant and trustworthy background check reports to our clients in Vermont.

Get in touch with The Koleman Group LLC today to find out what we can do to assist you. 618-398-3900

Disclaimer: The information and resources offered in this article are meant to be educational only and are not legal advice. Contact your attorney for legal concerns concerning your particular practice and the compliance with applicable laws.


Written on 2021-02-02 19:58:15 by larry coleman

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