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Vermont Background Check

Employers in Vermont who are seeking to hire should be sure to check potential employees' backgrounds.

Certain applicants alter their resumes and applications or leave out important and pertinent information. Therefore, conducting a Vermont background check can assist employers in ensuring that their employees are reliable and secure.


Vermont Background Check


A pre-employment background check in Vermont can assist employers in identifying dishonest and unqualified candidates.

It is important to consider your background checks for your company as a crucial part of the hiring process. Thorough background checks will give you full information about the applicants, which allows you to make better hiring choices and limit your exposure to potential liabilities.

Based on our experience conducting background checks for businesses across Vermont and beyond, including Burlington, Montpelier, Stowe, and further, we've created this complete review of the background check process and the relevant laws.

4 Crucial Reasons Vermont Employers conduct background checks

There are a variety of reasons Vermont employers conduct background screening. The most frequent ones are listed below.

Pre-employment checks for entry-level positions lot of Vermont employers conduct background checks for applicants who apply for entry-level jobs.

The pre-employment screening screens enable employers to verify the information that applicants make on their resumes and check for any convictions in the criminal justice system that could disqualify them.

  1. Pre-Employment Screening for Supervisory Positions

The employees in supervisory positions are granted greater access to sensitive employer information and greater accountability over other employees.

In light of these aspects, the employers hiring for these positions generally conduct a far more thorough screening of applicants for supervisory positions.

  1. Ongoing Employment Screens

Regular background checks for employment are mandatory in certain industries, including trucking and the healthcare professions. As a result, companies in these and similar sectors regularly conduct background checks of current employees.

  1. Screening for Pre-Employment to the Caring Professions

Businesses and organizations that offer services to vulnerable persons such as those with disabilities, children, older people, and other vulnerable people must complete thorough background checks on applicants and volunteers.

Care-giving companies are required to ensure that their clients and patients are safe and protected from abuse and exploitation.

Vermont Background Check Laws 2022

Vermont employers must conform to state and federal laws whenever they conduct background checks before hiring to avoid fines, penalties, and the possibility of liability.

Below is a brief overview of the laws that apply.

Federal Laws on Employment Background Checks

Fair Credit Reporting Act (FCRA)

The FCRA is a broad federal law protecting consumer privacy rights for the data collected, stored, and reported by the Consumer Reporting Agencies (CRAs) and is used by employers.

Before an employer can conduct an initial background check in Vermont, it must inform the applicant of its intention to perform a pre-employment screening and get the applicant's written consent.

The FCRA regulates the steps employers must follow if they decide to decline to accept applicants due to information found on background check reports.

We at The Koleman Group LLC are aware of the demands required by the FCRA and will always provide complete, current, and FCRA compliant background check reports to our clients.

Title VII of the Civil Rights Act of 1964

Title VII is the most important anti-discrimination law federally enforced within the U.S. This law bans discrimination against employees at all stages of employment, which includes hiring.

The Equal Employment Opportunity Commission enforces Title VII. According to EEOC guidelines, employers who discover criminal convictions during background checks have to evaluate the convictions and their relevance to the duties required for the job that they're hiring for before making a hiring decision that is not favorable.

Vermont State Laws on Employment Background Checks

A variety of lawful state statutes in Vermont also regulate background checks. Employers must abide by the following laws in Vermont.

Consumer Consent required before Background Checks can Be Performed

under 9.9 The state of Vermont. Stat. Ann. SS 2480e Employers must seek written permission from prospective applicants before a CRA can conduct the background check, including a credit check. CRAs must follow adequate procedures to make sure that the people requesting information have written permission from the subject of the checks.

Notice Notification

under 9.9 In Vermont. Stat. Ann. SS 2480b CRAs are required by Ann. SS 2480b to provide all information they have collected about the individual at their request. They also must give notice to Vermont consumers whenever they release information regarding the rights of consumers.

Employers are not able to ask applicants to pay for background checks

Below 20 Vt. Stat. Ann. The SS 2056c law states that employers must be barred from asking candidates to cover the cost of criminal record checks as an obligation of employment.

Ban-the-Box Law - General

The age of 21 is not a factor. Stat. Ann. SS 495j Employers in Vermont do not have the right to inquire about a candidate's criminal record in the initial application only after the candidate has had an opportunity to be interviewed and is confirmed to be suitable to be considered for the job.

"Ban-the-Box" Law for Employers who Provide Services to vulnerable populations

Employers who provide services for vulnerable adults could obtain criminal conviction records obtained from the Department of Human Services until a conditional offer of work has been made under 33 Vt. Stat. Ann. SS Ann. SS. 6914.

Employers cannot ask applicants to pay for medical Exams

under 21 Vt. Stat. Ann. SS 301, employers can't require prospective employees to fund medical tests as an employment condition.

Polygraph Tests Not Accepted as an Employment Condition

under 21 Vt. Stat. Ann. SS 494a. Employers can't request applicants to undergo a polygraph test as part of their employment. However, law enforcement agencies, such as the Department of Public Safety, the Department of Fish and Wildlife and the Department of fish and wildlife, the Department of Motor Vehicles, and the Department of Liquor and Lottery, are not exempt and cannot require polygraph tests.

Utilization to Credit Report

The age of 21 is not a factor. Stat. Ann. SS 495i Vermont employers are not allowed to seek information about an applicant's or credit history of an employee or delay hiring someone or terminate an employee based on their credit score.

However, banks, law enforcement agencies, financial institutions, agencies, and employers for positions that need access to financial data and those required to review credit reports under laws of either the federal or state level are not exempted.

Social Media Privacy

The age of 21 is not a factor. Stat. Ann. In SS 495l, employers are not permitted to ask applicants and employees to reveal their passwords to social media or account details and solicit an employee or applicant to unlock their device and take it back or gain access to social media accounts when the presence of the employer.

Salary History Information

under 21 Vt. Stat. Ann. In SS 495m, employers aren't permitted to inquire about an applicant's salary history, require that an applicant's previous salary meet a threshold or minimum, or determine the interviewing process for candidates in light of their prior salary.

Pre-Employment Drug Tests

The age of 21 is not a factor. Stat. Ann. SS 512, employers can't require the applicant to undergo the drug test before employment until an offer of conditional employment has been accepted. Employers will provide the applicant with an inventory of the substances they will be assessed for.

Expunged Records Not Reported

under 13 Vt. Stat. Ann. SS 7606, qualified criminal convictions that individuals have been granted an expungement are not required to be disclosed. Employers cannot inquire about expunged records, and applicants are not required to reveal them.

What's on a background check for employment within Vermont?

When you conduct a Vermont background check for employment, the information you will find will be based on the reports you are requesting. The majority of employers in Vermont will require criminal records, employment history, education history, and professional license details.

In the general sense, a background screening report should include the following details:

  • Criminal convictions for misdemeanors or felonies that haven't been sealed or expunged have not
  • Amid criminal cases
  • Arrests that lead to convictions that are not expunged, but rather than expunged arrests
  • Employment background
  • Registration of a sexual offender
  • History of education
  • The Domestic Terrorist Watch List
  • History of the address


Here's what could be on such reports.

Criminal Record Check

An initial background check for a criminal background check will reveal the following kinds of information if the applicant is not expunged for a criminal record:

  • Offense Type
  • Offense date
  • Infraction level (misdemeanor or felonious)
  • Disposition
  • Disposition date
  • Sentence


A conviction that is expunged or an arrest won't be reported.

Education Verification

Education verification can verify the applicant's claims regarding the quality of their education. For this type of document, these data will be displayed:

  • Name of the particular school attended
  • Dates of attendance
  • Degrees, diplomas, or certificates that you earn

Employment Verification

Employment verification reports enable employers to verify the applicant's employment history. There are the kinds of information that are available in this kind of report:

  • Names of former employers
  • The dates of each previous employer
  • The positions were held

How long does a Background Check go within Vermont?

The FCRA governs the amount of time pre-employment background checks can be conducted in Vermont. According to the FCRA law, there is a seven-year lookback period which prohibits the following information to be reported if it is more than seven years old in the case of jobs paying lower than $75,000

  • Arrests without a conviction
  • Civil lawsuits
  • Civil judgments
  • Liens
  • Bankruptcies


The lookback timeframe does not apply to employment that pays $75,000 or more annually. In addition, according to the laws governing expungement in Vermont, exempted convictions and arrests are not recorded.

The FCRA's time restrictions also do not apply to non-expunged criminal convictions, educational and employment records, or other credentials.

How do I get an FBI Background check for Vermont?

You can request Vermont criminal records by making your request for them to Vermont Crime Information Center's Vermont Criminal Conviction Record Internet Service online. Individuals can also request their own Vermont criminal records via post from the Vermont Crime Information Center.

However, the Vermont state background check will only show expunged Vermont felonies and misdemeanors. The background check will not reveal details about convictions in other jurisdictions or any other crucial background information on the applicant's previous employment or educational background.

Employers may try a DIY approach to conduct background checks, sending out requests to multiple agencies, previous employers, and educational institutions. However, this approach may not give you all the information you require and may take some time.

The best way to conduct Vermont background checks before employment is to partner with an accredited independent employment background check company like The Koleman Group LLC. We have access to trustworthy databases and can rapidly provide FCRA-compliant background checks.

Suppose I am a Vermont Employer. How can I Keep in Compliance?

Vermont employers must adhere to all state and federal background check laws. If you do not, you may be fined or penalized and even threatened with legal action.

Follow these guidelines to stay in compliance.

  1. Beware of asking about criminal history in the initial application Phase.

Don't ask candidates about their criminal history in their application. Don't ask candidates about their criminal history until you are certain that they seem suitable to be considered for the job and have been granted an interview.

  1. Individually assess the severity of any conviction.

Suppose you find out that the applicant has a criminal conviction in an employment background check. In that case, you must examine the individual situation regarding the position you're hiring for.

  1. Notify the company of a possible adverse hiring Choice

If you are not planning to make a hiring decision because of a criminal conviction, you must provide official notice to take a negative hiring decision. In addition, the applicant should be provided with an opportunity to clarify the details.

  1. Send a Final Action Notice

If you choose to refuse the applicant's employment after completing the adverse action procedure, it is your responsibility to send an official notice of adverse action to that applicant. Also, you must provide the applicant with an explanation of their rights under the FCRA.

What Qualifies You for a Background Check within Vermont?

Many factors could make an applicant unqualified for employment based on a background check. A few of the most commonly used reasons an applicant may be denied employment are below.

Criminal Convictions that are directly connected to the position

Although not every criminal conviction is a reason to disqualify applicants, an incident that directly relates to the job for which they have applied could result in a refusal. For instance, someone seeking to become a bank clerk may be disqualified due to an earlier embezzlement or theft conviction.

True Employment History

Many applicants will lie about their employment histories, believing that it can increase their likelihood of being hired. But, an employer who conducts employment verification checks will quickly uncover lies about an applicant's past work and may reject the applicant's application.

Falsified Learning History

As with employment history, a frequent area where candidates lie about their educational record and level of achievement, a check for education verification will determine if the applicant is honest about the institutions they attended and qualifications or degrees obtained.

Anyone dishonest with their resumes is promptly dismissed in most cases.

Bad Driving Record

Certain job positions demand employees operate a vehicle as part of their responsibilities. Suppose an applicant is found to have multiple traffic violations or significant traffic violations on their driving record. In that case, the employer could be forced to terminate work due to liability and insurance issues.

Positive Results from an Employment Drug Test

Many Vermont employers require applicants to undergo pre-employment drug tests before hiring. If the test results show positive for illegal drugs, the employer will likely choose not to hire the applicant.

What Does a Background check Cost In Vermont?

If you send an application to the Vermont Crime Information Center, you will pay $30 for each report. The report does not give you all the details you require, however.

You may come across an online service that promises FREE background screening. Avoid these types of sellers. The information they provide is unreliable and could violate the pertinent background check laws, exposing you to legal liability.

It is recommended to partner with a reputable FCRA-compliant company like The Koleman Group LLC. We have database access. We also employ the most recent research methods to deliver accurate, legally compliant, and precise background check reports to our clients.

We have a variety of reports that you can pick to ensure that you only pay for the information you need. In addition, if you plan to purchase at least 50 reports in a year, we can offer volume discounts. Contact us today for a no-cost estimate.

What is the length of time a Background Check takes for Vermont?

The length of time the background check process might take in Vermont depends on the way you conduct the check. For example, if you attempt to make requests to several agencies, employers, and institutions, this can take several weeks.

The necessity of making sound and quick hiring decisions is a great reason to choose The Koleman Group LLC. We can provide background check reports in just a few hours in most cases.

The Koleman Group is Your Trusted Partner for Fast, Accurate, Compliant Vermont Background checks.

Background checks before hiring are essential to an effective hiring process. Running Vermont background checks before hiring can help limit risk while ensuring your clients and employees.

The specialists of The Koleman Group LLC have extensive access to reliable databases. They have been extensively trained to search background information and provide accurate and FCRA-compliant and trustworthy background check reports to our clients in Vermont.

Get in touch with The Koleman Group LLC today to find out what we can do to assist you. 618-398-3900

Disclaimer: The information and resources offered in this article are meant to be educational only and are not legal advice. Contact your attorney for legal concerns concerning your particular practice and compliance with applicable laws.

Updated on 2022-06-07 21:33:49 by larry coleman

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