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Montana Background Check

Many businesses are looking to recruit the most qualified employees to safeguard their brand and reputation. Therefore, implementing an extensive pre-employment screening process is crucial if you're looking to hire competent and skilled workers for your Montana company.

A thorough Montana background check can assist in protecting your company's reputation while also ensuring that you comply with relevant federal and state laws.


Montana Background Check


Selecting the best employees will ensure that your workplace is secure while ensuring that your customers' needs are being met. However, if you go through your applicants' references and look up their names on the internet, it's not sufficient to shield your business from potential employment-related issues and liabilities.

At The Koleman Group LLC, we conduct hundreds of Montana background checks for companies throughout the state, including those located in Billings, Missoula, Great Falls, and other cities. Our vast experience and expertise allow us to guarantee that background checks for pre-employment will be done properly.

To give you in-depth details on the rules and regulations for conducting pre-employment checks, we've compiled details about the federal and state laws that regulate the process in this extensive guide.

Montana Work Background Check Laws

Montana employers must abide by local, state, and federal regulations and laws that govern pre-employment background checks. Regulations and laws are frequently updated, and it is crucial to make sure you comply with any changes as they happen. At The Koleman Group LLC, we monitor the changes in the laws to ensure our processes comply with all applicable rules.

Federal Laws on Employment Background Checks

Many federal laws govern background checks for employees, such as the Fair Credit Reporting Act (FCRA) and Title VII of the Civil Rights Act of 1964, for example. It is the FCRA that the Federal Trade Commission will enforce. Title VII and the other anti-discrimination laws enforced by the Equal Employment Opportunity Commission (EEOC).

In 2012 the EEOC issued guidance and suggested employers utilize an individual evaluation of applicants who have criminal records to justify why employers shouldn't consider the applicant.


The Fair Credit Reporting Act is another important law required to be observant with your Montana background checks before starting your job.

In this regard, it is mandatory to get the approval of employees or applicants before conducting background checks.

Montana State Laws on Employment Background Checks

As a Montana employer, you must be aware of various state laws that regulate background checks on employees. In Mont. Code Ann. SS 31-3-112 Consumer reporting agencies aren't allowed to disclose criminal record information in connection with convictions that are older than seven an age. They also cannot report bankruptcy filings older than 14 years old.

Employers are not permitted to charge employees or applicants costs to conduct background checks or conduct a medical examination as an obligation of employment under Mont. Code Ann. SS 39-2-301. Also, you cannot solicit an applicant's or her accounts on social media or passwords under Mont. Code Ann. SS 39-2-307.

In addition, insurance companies are not permitted to ask for consumer reports that investigate unless consumers receive notice of their rights to have their questions answered and get copies of the reports, according to Mont. Code Ann. SS 33-19-205.

What appears on a Montana Background Check for Pre-Employment?

The Montana background check can be thorough and contain the pertinent details you require. For example, employers typically request criminal history information, proof of employment in the past, and the verification of education and certificates.

Criminal History Information

If an applicant is found to have committed a criminal offense, You will be able to look up the date of the filing along with the charges, date of disposition, and the case number. You might also get sentencing details. When individuals have expunged their criminal record, the record will not show on a Montana background check. 

Employment Verification

The employment verification data of an applicant can reveal whether the applicant is reporting false information about their experience. For example, you can verify the dates on which the applicant worked for their former employers and the positions the applicant worked in each of them. This can assist you in avoiding hiring negligence claims.

Education and Credentials

The Montana work background check can also include details about the education of an applicant and any professional qualifications that they may have. This will allow you to verify that the applicant has earned a degree or has obtained professional licensure within their field of expertise. Again, this kind of data helps ensure that you're hiring competent applicants.

How Long Do Background Checks run within Montana?

In Montana, background checks for employees must comply with FCRA and state laws for how long adverse information is disclosed and used in making a hiring decision. The FCRA prevents non-conviction records from older than seven years in its use to disqualify a candidate for the job.

The FCRA's restrictions may not apply to salaried workers with a $75,000 or more salary. Montana's state law regarding outdated information does not include a salary limit.

The Montana seven-year limitation applies to the following kinds of information about the background:

  • Most lawsuits and court judgments
  • Tax liens that have been paid
  • Collections are sent to debtors or written off as losses
  • Arrest, indictment, as well as the records of convictions
  • While it is possible to obtain copies of a candidate's criminal history information that dates back more than seven years, it's not recommended to base hiring decisions on these records.
  • If you choose to work with a reliable Montana prior to employment background check provider, you cannot rely on information that isn't allowed when hiring.
  • The time limitations for criminal records and other kinds of credit data do not prohibit you from relying on the information regarding the applicant's education or employment background or credit history that dates back more than seven years prior, however.

How do I get a Montana Background Check to be employed?

Criminal records are kept at a central location that the Montana Department of Justice owns. You can apply in person by mail or via the internet. The applicant must provide the identity, Social Security number, date of birth, and any known names or aliases. The DOJ has a cost that ranges from $15-$30 according to the quantity of information requested.

The information available on the Montana background check from the MDOJ is very limited. It is a limited background check that only contains criminal history data. It doesn't include driving histories unless they relate to a felony. Also, it does not contain information about credit scores for consumers or information about educational verification. Because these records are insufficient, they don't give a complete picture of an applicant's history.

Reviewing the documents for every applicant in each jurisdiction in which they resided is time-consuming and excessively labor-intensive. It can also not record criminal history information from the jurisdiction where the applicant may have resided.

Due to the severe penalties, you could face violating Montana's Federal and State background check laws. Therefore, it is best to partner with a reputable Montana background check company like The Koleman Group LLC.

You can pick the kinds of background checks applicable to your company instead of purchasing reports that won't be utilized. We also offer significant discounts for companies that purchase large employment background checks. Partnering with The Koleman Group LLC is cost-effective and ensures that you get a current and thorough report of the applicant's background.

What Does a Background check Cost In Montana?

If you choose to use the Montana Department of Justice to conduct the criminal background check of an applicant, the process could be between $13 to $30. But, the information you receive will not be accurate and will not contain all kinds of information you could require.

A few unreliable sellers offer gratis Montana check-ups in the background if you search online. The reports you get from these companies could not be true or conform to the requirements of the law.

It's not a wise idea to do background checks for your company by examining county and municipal court records. This method isn't cost-effective due to the number of work hours it would need.

The most affordable option is to use an experienced background check company like The Koleman Group LLC. We utilize the most recent data collection and research techniques, which allow us to deliver precise results to our customers. Due to the techniques we employ, we can quickly deliver complete Montana background checks before employment.

The Koleman Group LLC Your trusted partner for Fast accurate, Compliant Montana Background Exams

A completely and legally compliant Montana background check requires that you have access to the relevant documents. The Koleman Group LLC, we offer the resources that you require and access to these records for candidates.

Our professionals are well educated and know every step necessary to complete a thorough background check for an employment background check. This ensures that you receive up-to-date, complete, accurate, and legally compliant information.

Our team is located in the U.S. and promptly responds to any queries you may ask throughout your background check process.

Get in touch with The Koleman Group LLC to get a no-cost consultation, without obligation, to find out more about the extensive Montana job background check services we offer.

Disclaimer: The materials provided on this site are intended for educational use only and do not provide legal advice. Talk to your lawyer for legal concerns regarding your particular practices and compliance with applicable laws.

Updated on 2022-06-07 21:33:49 by larry coleman

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