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Washington Background Check

Suppose you're an employer within Washington State looking to hire trustworthy employees for your business. In that case, it is essential to know how to establish an extensive background check program that complies with the local laws, State and Federal laws.

Conducting Washington State employment background checks will allow you to get the complete picture of your candidates to assess if the applicant is an appropriate fit for the job that you're hiring for.


Washington Background Check


At The Koleman Group LLC, we have a lot of satisfied customers from Washington State, so we have a good idea about conducting quick and accurate background checks.

Find out some fascinating facts you should know when conducting the Washington background check in this useful guide.

Washington State Criminal Background Check Laws

Certain laws are local to the area, and state and federal laws must be considered. Certain of them apply when using the services of a consumer report agency for a background check, while others apply even if you do these yourself.

Read these rules first before beginning with background screening to ensure that you are in compliance and avoid costly lawsuits and fines that could harm your business.

  • Beginning on June 7, 2018, Washington State employers are no longer permitted to inquire into applicants' criminal background until they have determined that the candidate is eligible for the job, which means they meet the essential qualifications for the job as described in the job advertisement or job description. This means that employers aren't permitted to inquire about any aspect of the application in written form, in person, or via a Washington State criminal background check-that inquires about the applicant's criminal record until the candidate has been deemed competent. Only after this is a background check be conducted on the applicant.
  • Since November. 1st, 2013, an unconstitutional background check ordinance on private employers was put into effect in Seattle. Seattle. The ordinance says that private companies are not permitted to investigate or even consider the criminal background before an initial screening of the applicant is completed.
  • For Washington State, the use of arrest records (records that did not lead to conviction) to fill vacancies is viewed as an inequitable employer practice, according to Washington Human Rights Commission. However, arrests related to in-progress charges might be worthy of being reviewed.
  • Washington State employers are not permitted employers in Washington State are not permitted to request an inquiry into the credit history of employees or applicants if: (1) the employer provides the employment-related reason(s) to request this reporting person in writing or (2) it is legally required to get this credit history.
  • Washington State employers are not permitted; employers in Washington State are not allowed to ask or demand employees or job applicants to reveal their login details to social media accounts. Details.
  • Employers aren't allowed to solicit, require or require an employee or job seeker to alter the accounts' settings on social networks to allow employers to look up or access their personal information.


Therefore, before conducting a Washington State employment background check, make sure you adhere to these laws.

In addition, you'll be required to adhere to Federal laws when conducting the background check, such as those laid out in the Fair Credit Reporting Act (FCRA) and an Adverse Action Notification Process.

Per the FCRA, employers must notify applicants of the intention of the company to conduct a background check on them before the screening. Additionally, the employer has to provide the candidate in writing with contact details for the third-party background check company conducting the background check.

After completing the background check, employers must adhere to an Adverse Action Notification Process if they decide not to employ the person who meets the qualifications after reviewing their background check.

If you decide to take an adverse action, take these steps to remain on the right track during the procedure:

Write a pre-adverse-action letter to the prospective applicant, informing them of your decision to reject them due to specific information that you discovered on the applicant's background check report;

  1. Give the candidate time to amend or correct any incorrect or false information that is found in the background check report;
  2. Go through the report, and then make your final hiring choice; and
  3. Send the candidate an official notice of adverse action If you decide not to hire the candidate for the job.


It is also important to understand and follow the procedures to comply with the most recent guidance from the EEOC regarding the use of background checks for employment purposes.

These are essential guidelines to follow when conducting a background check in Washington State. Suppose you partner with a third-party background check company that can aid you in understanding the complex laws of Washington State like The Koleman Group LLC. In that case, you will be able to ensure that you comply with the process of background screening.

What is displayed on the Washington State Background Check?

What you will find when you conduct what you will find on a Washington State background check from The Koleman Group LLC will vary based on the types of information you're looking for. While Washington employers may ask for various types of information specific to their job, Most employers will request details about candidates' criminal records, education, credentials, and employment information.

Here's what you could expect to see in the background reports in the following regions.

Criminal History

Should one of the applicants you are considering has reported criminal history data on their background, it is important to look up the following types of information:

  • Case number
  • Date of arrest
  • Charges or charges
  • The amount of charge or the charges
  • The disposition of the case
  • Date of disposition
  • Sentence information

Work History

The employment background of candidates is crucial. Unfortunately, some applicants misrepresent their resumes and applications regarding their previous employment history.

When you ask for employee verification, you'll be provided with information regarding each company where the applicant worked, as well as the dates of his or her employment and the job titles he/she was employed under for the jobs filled.

This kind of information will assist you in hiring qualified and honest employees. In addition, confirming your applicants' employment history can shield you from any liability arising from negligence lawsuits involving hiring.

How to conduct an Washington State Background Check

After becoming acquainted with the federal and state background check laws, it is time to decide which place you can get the background check in Washington State.

There are various choices, but there aren't all background check options made to be the same.

You can request a criminal background investigation from the Washington State Department of Health and Human Services and the Washington State Department of Health and Human Services as in the Washington State Patrol Criminal History Division. However, as per their website, though people can request and receive reports, the information available could be limited.

Furthermore, background checks can take up to two weeks to process. Therefore, if you have a vacant post that you need to fill, you may not have the background check results. Therefore, the most efficient method to conduct an effective background check on a potential candidate is to work with a background screening service that is a third party.

The Koleman Group LLC conducts thorough background checks that average a turnaround of one to two days. We know the needs of hiring and budgetary requirements of employers, which is the reason we're fast and efficient. In addition, we offer employers accurate information that other services can't provide. We also do this quickly and efficiently while remaining in compliance.

How far back does a Background Check Take within Washington State?

Washington State has specific guidelines on the length of time the background check can go and what information can be provided in a background check.

In the opinion of the Washington State Human Rights Commission, the utilization of the arrest record for employment purposes is considered an unjust employment practice. However, any pending charges could be suitable to review.

If you are using an expert background screening service, convictions can only be reported for seven years when the pay of the individual employed exceeds $19,999.99 at or below.

Washington State background checks can provide additional information, such as verifying the candidate's name, employment background, and whether they are on any national sex offenders and terrorist list. As a result, employers can understand whether the person applying is the ideal candidate to be hired for the position.

What is the cost of the Washington State Background Check Cost?

If you opt to inquire for background check information from the Washington State Patrol by mail or in person, you'll be required to pay a cost of $32.

The information you receive will be limited, however. For example, information will only include convictions and the registry of sex offender information. This information won't include any police records of any other state or federal government. In addition, the information provided by the state will not contain other kinds of background information you may require, like information about your applicants' employment histories as well as their education.

Employers are sometimes enticed to use gratuitous background check services that they discover online. However, these companies aren't verified. Most of the time, the information they offer is not current and may have multiple mistakes. Using this information to make hiring decisions could expose you to the risk of responsibility.

A partnership together with The Koleman Group LLC is the best option. You can choose from various packages and add-ons to get all the information you need.

If you are planning to purchase 25 to fifty background check reports per year, You can select one of the three options:

  • $35 for each report Basic reports that include a national criminal history search as well as a search for a sexual offender, and identity verification
  • $65 for each report Standard report includes all the data that is included in the standard report as well as search results from the Global Terrorist Watchlist and a seven-year search of the county's criminal records

If your business plans to purchase over 50 or more reports every year, we can offer discounts on bulk pricing. Contact us for a no-cost estimate and learn more about what we can do to meet your requirements.

The Koleman Group LLC is your trusted partner to conduct Washington State Employment Background Checks.

Washington State has many specific rules employers must comply with while conducting background screenings for employment.

The most effective method of conducting a background check on a qualified applicant in the state of Delaware is to work with an outside background check company like The Koleman Group LLC.

Our company is a 100 percent American-based service team committed to providing the highest quality customer service. We aim to make your background check process run smoothly for you and ensure your needs are addressed promptly.

Contact us today to learn more about our extensive, fully compliant Washington State background checks or request a quote for a free service.

Disclaimer: The materials provided in this article are meant to be educational only and are not legal advice. Contact your attorney should you have any legal questions concerning your particular practice and compliance with applicable laws.

Updated on 2022-06-07 21:33:49 by larry coleman

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