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Wisconsin Background Check

In the case of Wisconsin companies, making the best hiring choices is vital to the growth of their businesses. Conversely, making the wrong hires can cause a decrease in productivity, safety loss, and potential risk of liability.

To make informed decisions during the hiring process, many companies count on background checks before hiring to ensure that hiring decisions are made safely. Wisconsin. These screenings are essential in helping employers locate competent, reliable, competent, and trustworthy employees.


Wisconsin Background Check


What happens when a Wisconsin background check is conducted and how employers utilize the information they get is following a myriad of lawful requirements, both state and federal. Regulate background checks on employees in Wisconsin.

Complying with all applicable regulations and laws while conducting Wisconsin background checks demands you remain up to current with laws as they evolve. It is also essential to have access to accurate and up-to-date information databases to collect the necessary background information to make informed hiring decisions.

Utilizing a third-party background check company like The Koleman Group LLC lets you utilize our extensive resources to conduct FCRA-compliant, thorough, and current employment background checks in Wisconsin. We conduct regular screenings for companies across Wisconsin, including Milwaukee, Madison, Kenosha, Green Bay, and many more.

This guide on Wisconsin background checks is to be used for employment in order to give employers an understanding of the rules for the pre-employment screening process for hiring.

Wisconsin Work Background Check Laws: A Comprehensive Review

In Wisconsin, employers and consumer reporting organizations that collect, collect, and utilize background check information in the hiring process must comply with the relevant local and federal regulations regulating the screening process before employment.

There are a variety of laws that govern the types of information that CRAs like The Koleman Group LLC are permitted to collect and submit. Additionally, some laws regulate how employers can utilize background information to make hiring decisions.

If you fail to follow these rules, your company could be subject to substantial penalties and even legal liability.

Wisconsin employers must be aware of the main laws when conducting Wisconsin background checks before hiring are detailed below.

Federal Laws on Employment Background Checks

There are two important federal laws that employers must be aware of in relying on the information from background checks before the hiring process. These include the Fair Credit Reporting Act (FCRA) and Title VII of the 1964 Civil Rights Act.


The FCRA is a broad law that was first enacted in 1970 to serve the purpose of protecting the consumer's privacy rights in their private information collected, stored, and reported to CRAs, and employed by employers throughout Wisconsin when hiring.

The FCRA restricts the kinds of information CRAs collect and publish. The law also limits employers on utilizing background screening data in making employment decisions.

In the FCRA, there is an opportunity to look back seven years for certain kinds of information that is negative. For example, it is illegal for CRAs to provide more than seven years of civil litigation, civil judgments, collections accounts, liens bankruptcy, or arrests that didn't lead to convictions.

There's an exemption to the FCRA's seven-year review period for jobs that pay a salary of more than $75,000. In addition, the restrictions on lookback periods don't apply to criminal convictions, which can be recorded no matter what age.

Employers in Wisconsin who want to conduct pre-employment background screenings have to notify applicants in writing of their intention to conduct background checks. In addition, before the background checks for employees in Wisconsin are conducted, employers are also required to obtain the written consent of applicants.

Suppose a Wisconsin background check for employment yields negative information on the candidate. In that case, the company has to comply with the adverse action process according to the FCRA before making an official hiring decision. If you don't comply with the requirements of the FCRA and you fail to comply, you could be subject to massive penalties, fines, and legal responsibility.

Title VII

The Civil Rights Act of 1964 is the largest anti-discrimination legislation in the U.S. Title VII of the law regulates discrimination in employment and prohibits discrimination in all areas of employment. Employers are not allowed to discriminate against applicants or employees due to protected characteristics such as race or color, national origin and color, sex or age, disability, and many more.

The Equal Employment Opportunity Commission (EEOC) regulates Title VII and its regulations. Because certain groups of minorities are more likely to encounter interactions with the justice system for criminals, Title VII covers criminal history information that may be included on screenings for background in Wisconsin.

Under the guidance of the EEOC, Employers must individually examine criminal convictions concerning how they pertain to the particular jobs they are hiring before deciding to hire candidates based on the information.

Wisconsin State Laws on Employment Background Checks

Employers in Wisconsin must adhere to various state laws when conducting background checks for employees and utilize the results in hiring decisions.

Under the 2015 AB 373 in 2015, employers working in the public sector aren't permitted to inquire about a candidate's criminal background information in their applications. They cannot inquire about this information until they have completed the interview.

In accordance with Wis. Stat., SS 50.065(1)(ag)1, an Employer who hires caregivers must pass background checks on caregivers before hiring candidates and then every four years after an employee has been hired.

Under Wis. Stat., SS 111.335, employers cannot discriminate against applicants based on criminal record information. Employers are also not permitted to make use of arrests without evidence of the conviction. In addition, employers must conduct an individual assessment of all disclosed information regarding a specific job before making a negative employment decision.

Dane and Milwaukee Counties and the municipalities in Milwaukee and Madison have ban-the-box laws that apply to the public sector. The law requires employers to examine criminal background information before hiring candidates.

In Wisconsin's law on social media, employers aren't allowed to ask employees or applicants to reveal their passwords on social media. Employers are also not allowed to ask applicants or employees to sign up for their accounts on social media in their presence or ask to be added as friends on their profiles.

What is displayed on a Wisconsin Background check?

The data you will find in the report you receive from a Wisconsin background check. The information you will find on a Wisconsin background check will depend on the particular type of report you want. In The Koleman Group LLC, employers can select from various types of reports to ensure that they can personalize the type of information they get.

Although the types of information required may differ, the majority of Wisconsin employers require information regarding applicants' criminal background or employment background and education qualifications before conducting pre-employment background checks.

Here's the type of information that you could find when you ask for each of these reports regarding background checks for your job in Wisconsin.

Criminal History

If the candidate has a criminal background, You will find the below types of information in a criminal history report that is part of an employment background check:

  • Criminal case number
  • Arrest date
  • Charge(s)
  • Offense degree (misdemeanor or criminal)
  • Disposition
  • Disposition date
  • Sentence

Employment Verification

The employment verification report allows you to verify whether candidates have been sincere about their employment history as well as the positions they've held. In this kind of report, you'll find every employer for which the applicant has been employed, as well as the dates they worked for each employer, as well as the positions they've been in.

This kind of information will assist you in determining if the applicants you choose to hire are genuine and qualified, which will reduce your chance of a negligent hiring liability.

Education Verification

The requirement to request education verification on background checks will allow you to view the certificates, diplomas, and degrees awarded to your candidates and the institutions they attended. It also shows the dates that they attended the respective educational institutions.

Verification of education reports enables you to confirm your applicant's credibility and skills for the job.

How far back do Background Checks Get to Wisconsin?

The seven-year lookback period in the FCRA regulates how far back an employee background check can go in Wisconsin. Certain kinds of negative information more than seven years old will not be included in Wisconsin before an employment background check.

The following kinds of data will not be reported if they're older than seven years old:

  • Arrests do not result in convictions
  • Civil lawsuits
  • Civil judgments
  • Tax lien payments
  • Accounts for collection
  • Bankruptcies

There is a maximum salary of $75,000 in the FCRA to report more negative information by seven years. The FCRA does not prohibit CRAs from releasing conviction records regardless of the person's age.

Other kinds of information aren't covered under the seven-year view back period, such as information regarding the history of employment and their education and qualifications. It is possible to access this kind of information and use it, regardless of the age of the information.

How do I get Background Checks in Wisconsin?

In Wisconsin, the public and employers can request criminal history records by sending requests to the Wisconsin Department of Justice's Wisconsin Online Record Check System. The system requires applicants to sign up for an account as a user and then submit the names of their prospective applicants and dates of birth along with Social Security numbers.

Individuals can challenge criminal history information provided on a state-wide criminal history record by requesting a challenge with all of their fingerprints.

Employers who employ caregivers must conduct Wisconsin background checks on caregivers through the Wisconsin Department of Health Services. The checks must be completed before hiring an applicant. In addition, they must be completed every four years after the hire.

A search through the state's criminal history records will not provide other important information that you will need to make hiring decisions. These reports could not provide the details of arrests or convictions in other states and jurisdictions. In addition, they will not reveal information about your candidates' employment or education level, credentials, and other pertinent information.

Some online vendors also provide free Wisconsin background checks for employees. But, it would help if you didn't depend on these providers to conduct background checks before employment.

The majority of companies that offer free reports provide outdated, incorrect information that doesn't conform to the requirements in the FCRA. If you trust the kind of information they provide, your company may be exposed to legal liability.

The most effective method for conducting Wisconsin background checks for job applicants is to use an all-inclusive, reliable FCRA-compliant background check provider like The Koleman Group LLC.

Our reports are accurate, up-to-date thorough, and precise. Moreover, we comply with the FCRA and other pertinent laws.

What's the Price of a background check cost in Wisconsin?

If you send your request through the Worcs system in Wisconsin online, you'll need to pay a charge of $10 for every person you want to submit for the Department of Justice. If you send your requests by mail, the fee is $15 per request.

However, the reports will provide only limited information. For example, they do not contain criminal convictions outside of the United States information about employment such as educational qualifications, credentials, and other relevant data.

If you attempt to conduct a no-cost Wisconsin background check via websites, the data you receive is not to be used to decide about employment. The information you receive can be inaccurate and out of date and may not meet the requirements of the FCRA. In addition, it could put you at risk of legal action from your potential applicants.

The process of submitting requests by yourself to numerous organizations, businesses, and institutions could take a long time and cost a lot of money.

Working with a reputable and legal FCRA compliant background check provider like The Koleman Group LLC is better.

We can provide custom Wisconsin background checks for employment which allows you to pick only the type of report that you require for your position.

You can pick from a variety of options at various price points. We also provide a range of clinical reports and services that include pre-employment drug tests.

Suppose you'll need 50 or more background checks every year, avail of the bulk discounts we provide. Then, contact The Koleman Group LLC today to get a no-cost quote.

What is the length of time a Background Check takes to complete in Wisconsin?

The time it takes to get the background check reports for employment purposes will depend on how you conduct your background checks.

Suppose you attempt to gather the necessary information on your own. In that case, you are submitting requests to different government agencies that may take longer to create an extensive report for each applicant. This could take a few weeks to collect all the data you require.

Working with The Koleman Group LLC can help you save costs and time. For example, if you purchase background checks for pre-employment through us, we'll provide the information you require within several hours.

The Koleman Group LLC Your trusted partner for Fast and Accurate, Regulatory Wisconsin Background Exams

Employers in Wisconsin must conduct thorough, accurate, and current background checks fully in line with FCRA and other laws pertinent to the situation. For these kinds of checks, you'll need access to all relevant information regarding your candidate's background information.

If you choose to partner together with The Koleman Group LLC, you'll gain access to our wealth of resources as well as access to reliable databases of information. Our staff is trained to quickly gather and analyze vital background screening data for job seekers in Wisconsin.

We value our customers' satisfaction, and we are based in the USA. Therefore, we do not outsource our services, allowing us to safeguard the confidentiality and privacy of the clients' sensitive data. We also are willing to help you with any questions anytime they arise.

Get in touch with The Koleman Group LLCContact us to schedule no-cost, no-obligation advice to find out more about the services we provide.

Disclaimer: The information and resources offered in this article are meant to be educational only and are not legal advice. Talk to your lawyer for legal concerns regarding your particular practices and compliance with the applicable laws.

Updated on 2022-06-07 21:33:49 by larry coleman

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