Michigan Background Check
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Michigan Background Check

No matter what industry you are in regardless of the industry, it is essential for any business to carry out thorough, accurate, and legally compliant pre-employment checks in the process of hiring.

An state-of-the art Michigan background check for employees can assist your business to identify trustworthy and secure employees who are qualified to perform their duties. With the right workforce your business is more likely to flourish and expand.


It is important to be cautious when conducting a background check in Michigan and ensure you adhere to all federal and state laws which govern the procedure. Different laws govern how crucial background information is collected through consumer reports agency (CRAs) and what employers can do with the information they gather in making hiring selection.

In compliance with all relevant laws regarding background checks on employment in Michigan will require you to have up-to-date knowledge of the regulations and have access to information to collect crucial information regarding job applicants.

The Koleman Group LLC, we are up-to-date with applicable laws and regulations which apply to Michigan background checks prior to employment and have done pre-employment screenings at companies that are located in Detroit, Lansing, Ann Arbor, Grand Rapids, Flint and many other cities.

We've written this guideline on how to conduct precise and FCRA-compliant Michigan background checks on employees to serve to help businesses operating in Michigan.

Michigan Background Check Laws in 2021

Employers and CRAs in Michigan must adhere to the federal and state laws that pertain to background checks prior to employment and the data that could be gathered and used in hiring decision.

If you don't comply with your company's background check laws in Michigan. Your company could be subject to penalties and lawsuits.

Below, we've provided details on some of the most crucial background check laws that Michigan employers must know about and follow.

Federal Laws on Employment Background Checks

On the national level The Fair Credit Reporting Act (FCRA) and Title VII of the Civil Rights Act of 1964 are the two most important laws governing background checks for employment in all states including Michigan.


Federal law, the Fair Credit Reporting Act is an expansive law that regulates how information about consumers can be collected and utilized. It's designed to safeguard the privacy of consumers' private information. It also limits the kinds of data CRAs are able to collect and report. The FCRA also puts restrictions on employers when they utilize background check information to make hiring decisions.

According to the FCRA, the CRAs are not permitted to report arrests dating back more by seven years even if they didn't result in convictions. They are also not able to disclose other kinds of information longer than seven years old for example, Civil judgments and civil suits bankruptcies, collections and mortgages on property.

The restrictions don't apply to applicants who are being considered by employers for jobs that pay at least $75.000. Records of criminal convictions do not have to be covered by the FCRA's regulations and are not required to be reported regardless of the age at which they were recorded.

The FCRA's regulations are not applicable to any other pertinent background information such as information regarding the previous employer or educational background. These kinds of information are available regardless of the applicant's age.

Employers in Michigan who intend to conduct pre-employment background checks must inform their candidates in writing and obtain their written consent before background screenings can take place.

If a background check is negative and disclosed on a pre-employment background screen report to employers, they are required to follow an FCRA's 2-step negative actions procedure prior to making an employment decision that is unfavorable.

Title VII of the Civil Rights Act

Title VII is an integral component of Civil Rights Act of 1964 which was a landmark law that was enacted to protect people from discrimination who are protected by their status. Title VII forbids unlawful discrimination at work against applicants as well as employees. In the United States, the Equal Employment Opportunity Commission enforces this law and sets out regulations in accordance with it.

Title VII covers the pre-employment background check process when criminal history is discovered. In accordance with the guidelines provided by the EEOC employers must individually look at the conviction history in relation to the particular job prior to making a choice to accept the applicant.

State of Michigan Employment Background Check Laws

For Michigan, CRAs have to adhere to the FCRA and do not face other limitations imposed by law. Different laws regulate the way employers collect and use information to hire, however.

According to MCL SS 37.2205a, employers cannot count on arrests that do not lead to misdemeanor convictions. This applies to recent misdemeanor convictions. This restriction, however, is not applicable to felony charges that are pending.

In accordance with Executive Directive 2019-10 Employers in Michigan aren't allowed to inquire about applicants' salaries or use databases for searches in an attempt to locate this information.

According to MCL SSSS 37.271 3.7.271 to 37.278 Employers are not permitted to request applicants or employees to provide passwords for accessing their social media accounts or personal websites. But, there may be an exception to this rule in the case of an investigation into misconduct of employees.

Birthdates to be Redacted

Michigan employers must know about two administrative decisions which will affect the information they get from criminal history reports. ADM File No. 2020-26 as well as ADM File No. 2017-28 was released through the Michigan State Court Administration Office. According to these orders, data on birth dates will not be recorded in court records of the state.

It was reported that the Michigan Supreme Court issued an order on June 30, 2021 postponing the administration of the administrative orders until January. 1st, 2022. But, as of this date, employers as well as CRAs won't be able to utilize names of birth dates to prove that a criminal conviction belongs to an individual applicant.

We at The Koleman Group LLC, we have noticed internal changes and have implemented new processes to ensure that we continue to offer the most accurate criminal history records for clients throughout Michigan regardless of any changes.

What is displayed on a Michigan Background check?

Michigan employers who order hiring background check reports from The Koleman Group LLC could receive different kinds of information according to the types of reports they require. Employers are able to customize the reports they receive to suit the specific requirements of their business.

The majority of firms in Michigan request criminal background or employment details on their background checks. Below, you'll look at what you can expect to see on each one of these types of prior-employment background check reports.

Criminal History

For applicants with criminal history You will find the following details in your background check report:

  • Criminal case number
  • Date of arrest
  • Charge(s)
  • Disposition
  • Date of disposition
  • The severity of charge (misdemeanor or felonious)
  • Sentence


Employers aren't allowed to use information regarding misdemeanor charges that didn't result in convictions.


Employers who request verification of employment assistance via The Koleman Group LLC can confirm the location where an applicant been employed, the dates of employment at each firm as well as the position and job titles that the candidate was employed in.

Employers can use employment verification to determine if their candidates are truthful on their resumes and application forms and have the relevant experience for their positions. Checking the employment history of your candidates can reduce the chances of being sued for negligent hiring.


The verification of education helps employers verify that applicants possess the appropriate diplomas, certificates or degrees that their jobs require. When you request an educational verification report, you'll be able to see every school the candidate has been to, the dates of attendance as well as the diplomas, certificates or degrees that the candidate has received.

Checking the information about their education provided by the applicants could aid in ensuring that those you choose to hire are genuine and well-qualified for the job they are applying to.

How far back does a background check go in Michigan?

The seven-year lookback period of the FCRA determines how long certain kinds of information may be disclosed to prospective employers. Information that is more than seven years old on the applicant's arrests that do not lead to convictions and collections, civil judgments bankruptcy, and civil lawsuits are not disclosed in background screenings for pre-employment.

If, however, you are offering a wage that is at least $75,000, the FCRA's duration limitation will not be applicable. Criminal convictions are able to be disclosed regardless of the age.

The time limit set by the FCRA for reporting information doesn't apply to other kinds of background information such as your applicants' prior work, education or other credentials. These types of information may be used and reported regardless of how old they may be.

How to get a background check report in Michigan?

In Michigan You can request name-based criminal background searches by using the Internet Criminal History Access Tool (ICHAT) that is provided through Michigan State Police.

This report does not provide or contain details about convictions outside of the state or other relevant information about the previous employment of your applicants or education level.

Many employers attempt to conduct searches on the internet. But the information you find be inaccurate, incomplete and therefore not FCRA-compliant. They could also provide information that you can't utilize to make decisions about employment.

Making requests to a variety of organizations, employers, and educational institutions could take a lot of time and may not provide all the information you need.

The most efficient method for conducting background checks prior to employment for background checks in Michigan is to use an experienced, reliable, full-service and FCRA-compliant company such as The Koleman Group LLC. We completely comply in accordance with FCRA and provide current complete, accurate background check reports to our customers.

We also provide other vital employment-related clinical services, such as drug testing.

How much does it cost to conduct a background check in Michigan?

If you choose to order the background check through the ICHAT system, you'll have to pay $10 for each report. The information provided is not going to include pertinent information regarding the applicant's job or education , and it will not contain information regarding any convictions within other states or federal courts.

You may find websites which promise absolutely free Michigan background screening. Avoid these websites as they typically provide information that is not accurate or insufficient, and therefore not legally in compliance. If you are relying on the type of information they provide you may be accused of a crime.

It's a good idea to use an hiring background check provider like The Koleman Group LLC. We're dependable and economical and can provide fully conforming to the FCRA background check reports in Michigan. You can customize the type of information requested to ensure that the reports you receive will contain only details that are relevant to your job.

We offer a variety of services with different prices. Employers who plan to order at least 50 background checks each year can enjoy significant discount on the volume of checks. Call us now to get free quotes.

What is the turnaround time to get a background check completed for Michigan?

The time it takes to receive the background check reports will depend on the method you choose to use. If you make an application through the police department of your state department, they will provide the information when your payment is accepted. But, it won't include all the details you require, and it could be missing information regarding convictions in other states.

If you attempt at conducting background investigations by sending requests to various state agencies and then contacting previous employers as well as educational institutions, it may require several months to collect the data.

If you decide to join forces together with The Koleman Group LLC, you'll benefit from our speedy turnaround times. With us, you will be getting the pre-employment background check reports within a couple of hours to two days.

The Koleman Group LLC is your trusted partner for quick, accurate, Compliant Michigan Background Checks

The production of FCRA-compliant, accurate and complete states of Michigan pre-employment background check reports requires broad access to reliable databases that provide details about the applicant's criminal background and driving record, as well as educational skills, certificates, work history, and so on.

When you trust The Koleman Group LLC, you'll benefit from our wealth of sources and access to current and reliable databases. We'll quickly collect the data you require to make informed hiring decisions.

Every one of our employees undergoes a thorough education. They are able to gather and evaluate vital background information about candidates. The information we provide is complete, up-to-date, exact, and FCRA compliant.

Our customers are important for us. We aim to ensure that our background check process as smooth as we can for our customers and applicants. We are based in the USA and we never offer our services in the offshore market. This allows us to safeguard the security of your personal information. We're available to address queries that come up.


Written on 2021-02-01 18:46:34 by larry coleman

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